Executive Assistant

Additional Locations:  
Requisition ID: 22971

REV Group (NYSE: REVG) is a leading designer, manufacturer and distributor of specialty vehicles and related aftermarket parts and services. REV serves a diversified customer base primarily in the United States through three segments: Fire & Emergency and Recreation. REV provides customized vehicle solutions for applications including: essential needs (ambulances, fire apparatus and mobility vans), industrial (terminal trucks and street sweepers) and consumer leisure (recreational vehicles (“RVs”)). REV’s brand portfolio consists of 30 well-established principal vehicle brands including many of the most recognizable names within our served markets. Several of REV’s brands pioneered their specialty vehicle product categories and date back more than 50 years.

 

Job Summary

The Executive Assistant & Office Manager provides high-level administrative support to the executive team, ensuring smooth daily operations within the corporate office. This role requires a proactive, detail-oriented individual with strong organizational skills, capable of managing executive schedules, coordinating meetings, handling confidential information, and overseeing office functions. This person will act as a key point of contact for both internal and external stakeholders, ensuring a well-run office environment that supports overall company goals.

 

Key Responsibilities

Executive Support:

• Calendar Management: Manage complex calendars, prioritize appointments, and coordinate schedules for the executive team.
• Meeting Coordination: Plan, schedule, and organize executive meetings, including preparing agendas, coordinating logistics, and taking minutes when necessary.
• Travel Arrangements: Book travel accommodations, create itineraries, and handle all travel logistics for the executive team.
• Communication Management: Screen and manage phone calls, emails, and correspondence for executives, ensuring timely responses and follow-ups. Serve as a point of contact for internal and external stakeholders, handling inquiries and building positive relationships.
• Document Preparation: Draft, edit, and proofread documents, presentations, and reports for executive review.
• Expense Reports: Prepare and submit expense reports, track reimbursements, and maintain accurate records of transactions.
• Travel: Up to 10% travel

Office Management:

• Office Supplies & Equipment: Oversee inventory and ordering of office supplies, ensuring the office is stocked and equipment is well-maintained.
• Vendor Management: Coordinate with vendors for office supplies, services, and maintenance to ensure a smooth office environment.
• Facilities Coordination: Manage facilities requests and handle repairs and maintenance issues promptly.
• Event Planning: Organize corporate events, meetings, and celebrations, including logistics and catering.
• Policy Compliance: Ensure office operations align with company policies, including health, safety, and security standards.

Qualifications:

• Education: Bachelor’s degree is preferred.
• Experience: 5+ years of experience as an Executive Assistant, Office Manager, or in a similar administrative role.
• Skills & Attributes:
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Strong organizational and time-management skills with high attention to detail.
  • Ability to handle sensitive information with discretion and professionalism.
  • Problem-solving skills and the ability to anticipate needs.
  • Ability to multi-task and adapt with time sensitive situations
  • Able to work independently, take initiative, and prioritize effectively.
  • Comfortable working in a fast-paced environment and managing multiple priorities.
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