Lead Enrollment Specialist

STATEMENT OF PURPOSE:
The purpose of a job description is to outline the essential functions unique to a particular job within a specific department. Job descriptions are used to recruit, train, and evaluate employees.

JOB TITLE: Lead Enrollment Specialist
REPORTS TO: Director of Operations
FLSA STATUS: Non-Exempt

JOB SUMMARY:
Under the guidance of the Operations Department Head, the Lead Enrollment Specialist is responsible for meeting district enrollment goals by overseeing the student enrollment, registration, and admission process. Including determining student eligibility, collecting, and entering all campus student information into the district student information database. The Lead Enrollment Specialist ensures accurate student records and follows processes to guarantee 100% accountability of all Public Education Information Management System (PEIMS). The Lead Enrollment Specialist supports the district’s attendance processes and ensures that each campus is entering attendance in a timely manner.

ESSENTIAL FUNCTIONS:
This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and requirements of this position. The incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this job description.
• Oversees the enrollment, registration, admission and withdrawal of students and processes applicable records for the district, providing efficient and timely support to families.
• Upon enrollment, request new student records from previous school through TREx and respond to all TREx requests from other schools no later than ten (10) business days after the request has been made as required by TEA.
• Review all prekindergarten applications to ensure student is eligible for enrollment by using Texas Education Agency’s qualifying reasons.
• Collaborates with the Marketing & Recruitment Department on student recruitment activities.
• Ensures the accuracy and thorough completion of all student registration packets and determines eligibility for enrollment.
• Communicates with campus administrators and special program coordinators to ensure the identifying and missing or incorrect information in physical and electronic student data files.
• Print At Risk Form for all new students after all enrollment data is entered into the SIS and provided to the principal for completion.
• With guidance of the PEIMS Director, supports campus-wide attendance process and works to maintain campus-wide compliance, accuracy, and timeliness.
• Ensures that student attendance notes are processed in a timely manner.
• Assist the Chief Climate/Culture and Student Services Officer and work directly with other staff responsible for student attendance and truancy responsibilities by providing data and reports as requested, printing mailing and following up with parents on truancy letters.
• Ensure substitute teachers process attendance correctly in the absence of the teacher of record.
• Correct applicable data anomalies that may identify data errors or incorrect coding with guidance of PEIMS Director.
• Assist with the teacher of record audit at the end of the first and fourth six weeks FSP reporting periods, obtain appropriate teacher signatures and maintain signed rosters for audit purposes, and ensure PEIMS Director gets copies of same.
• Assists principal and counselors with campus and student scheduling.
• Processes and transmits requests for student information, including verification of enrollment and transcripts in a timely manner.
• Maintains student transcripts.
• Ensures that transfer grades and GPAs are calculated correctly and reflected appropriately in the student information system.
• Other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:
• Strong sense of urgency and accuracy in carrying out job responsibilities.
• Ability to identify implied tasks when assisting in daily campus operations.
• Ability to prioritize, multi-task and organize for results.
• Ability to identify and correct data anomalies that may identify data errors or incorrect coding.
• Must be able to work in an open area office environment.
• Fluency with Microsoft Word and Microsoft Excel is required. The ability to use intermediate functions is preferred.

SUPERVISORY RESPONSIBILITIES:
• None

MATERIALS AND EQUIPMENT:
• General Office Equipment
• Personal Computer

MINIMUM QUALIFICATIONS REQUIRED:

EDUCATION AND EXPERIENCE:
• High School Diploma or GED required; Bachelor’s degree preferred
• Three years of experience as a registrar, enrollment or admissions clerk or any other district position associated with the collection and data entry into a student information system are preferred.
• Bilingual English/Spanish Preferred