Food and Beverage Administrative Assistant

 

Job Summary:

Assists the Food and Beverage department with administrative tasks. Assists to capture and analyze data used by management to control operating and labor costs.

 

Duties/Responsibilities:

• Perform various non-routine, often complex clerical functions, requiring special training, skill or knowledge
• Direct preparation of records such as agenda, notices, and minutes for meetings; prepare confidential correspondence, reports, and other documents
• Establish and maintain files of appropriate reports, records or other information relevant to the operation of the department
• Maintain appropriate records as may be required by law or policy to include, but not limited to, training logs, payroll, shift reports, and other pertinent records
• Maintain contact with other departments and various outside contacts
• Create and maintain database and spreadsheet files related to operating costs
• Ensure customer concerns and complaints are administered through the appropriate processes
• Establish and maintain a system for tracking Food Handler & ABC certifications, including training completion dates, provider information, and expiration dates.
• Maintains a constant awareness of safety and accident prevention, performing all job duties in the safest possible manner, and immediately notifying the supervisor and completing an accident report if a personal accident does occur.
• Ensures that all Team Members are treated in a fair and consistent manner.
• Performs any other duties as specified or assigned by the Director or any member of the Executive Management.

 

Minimum Education and Experience Requirements:

• High school diploma or General Education Degree (GED)
• One or more years related experience or equivalent combination of education and experience
• Must have experience with Microsoft Office programs including Word, Excel and PowerPoint

 

Certifications, Licenses, and/or Registrations:

• Gaming license/registration as required by jurisdiction(s).

 

Knowledge, Skills, and Abilities:

• Must be 21 years of age or older
• Ability to successfully fulfill the pre-employment process
• Ability to obtain and maintain all necessary licensing
• Able to interact with others while maintaining a positive and courteous demeanor under frequently fast paced work conditions
• Ability to communicate with Team members and guests
• Must possess outstanding interpersonal communications skills to effectively interface with guests and team members
• Ability to work flexible shifts and days of the week, including holidays.

 

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to work in an environment with moderate to loud noise, bright lights, smoke, and dust.
• Must be able to lift up to 15 pounds at times. 
• Regularly required to use hands to finger, handle, or feel and reach with hands and arms; talk, see and hear