Assistant to the Vice President of Institutional Advancement

About MassArt:

Founded in 1873, having celebrated its 150th anniversary in 2023, Massachusetts College of Art and Design (MassArt), is the nation's first and only independent, free-standing public college of art and design in the country. MassArt is an inclusive community of thinkers, doers, makers, educators, innovators and leaders striving to shape the future through art and design. We've spent 150 years demonstrating the truly amazing things that happen when a world-class art and design education is an option for every deserving student. Located in Boston's hub of arts and culture along the Avenue of the Arts, MassArt enrolls 2,000 students and offers a comprehensive range of undergraduate and graduate degrees in 18 disciplines, as well as continuing education and youth programs.  

MassArt strives to be a model of diversity and inclusion; the campus community reflects the layers of cultural and self-identity that proudly make up our region, nation, and world. We build effective partnerships with co-workers throughout the College by freely sharing appropriate information and providing assistance to all and maintain an environment that is welcoming to persons of all backgrounds, nationalities, and roles.

Job Description:

Salary Range: $60,000-$68,000

Hours: 37.5 

Position Title: Assistant to the Vice President of Institutional Advancement & Secretary to the MassArt Foundation

This position is a non-unit professional and subject to the Non-Unit Professional Handbook

DEPARTMENT OVERVIEW & POSITION SUMMARY:

MassArt's Institutional Advancement department is dedicated to facilitating connections between a broad range of supporters and the artists, designers, educators, makers, and entrepreneurs at MassArt - to inspire generosity by making visible the incredible talent, artwork, and stories that thrive here. We accomplish this through the identification, cultivation, solicitation, and stewardship of individual and institutional donors, aligning their support with the community's wide variety of needs. Through partnership, engagement, and philanthropy, our stakeholders can expand opportunities for students, nourish creativity and exploration, amplify the value of art and design, and enrich the Commonwealth's creative economy and beyond.

The Assistant to the Vice President of Institutional Advancement and Secretary to the MassArt Foundation plays a critical role in ensuring the highest caliber of service to MassArt Foundation donors, members of the Board of Directors, and both internal and external stakeholders. Serving as the primary point of contact for the department and the MassArt Foundation board of directors, the Executive Assistant to the VP must possess excellent interpersonal skills, an ability to juggle competing priorities, and meticulous attention to detail.

KEY RESPONSIBILITIES:

Support the Vice President of Institutional Advancement, which includes:

• Reconciliation of their expenses, including credit card statements
• Calendar management
• Meeting planning and preparation (materials, refreshments, communication with meeting participants.)
• Additional administrative support as needed
• Serving as the administrative lead for the College Board of Trustees Advancement Committee

Serve as the Secretary to the MassArt Foundation, which includes:

• Planning and coordinating Foundation Board quarterly meetings, including the preparation of all materials and meeting minutes
• Maintaining accurate data on Foundation Director terms, including meticulous record-keeping in Salesforce, IA's CRM
• Building relationships with members of the Foundation Board of Directors and supporting new member orientation

Support the MassArt Foundation:

• Serving as the liaison between Institutional Advancement / MassArt Foundation, Academic Affairs, and Student Financial As