Assistant Project Manager

The Assistant Project Manager supports project execution by providing technical oversight, administrative coordination, and document control. This role ensures smooth communication among stakeholders and compliance with project standards.

 

Key Responsibilities

Provide technical management and oversight of construction activities; assist in resolving technical issues related to engineering drawings, specifications, cost estimates, and other deliverables.

Proofread and format letters, memos, reports, and meeting minutes.

Schedule and coordinate meetings, conference calls, and project reviews.

Prepare agendas, take detailed notes, and distribute meeting summaries.

Maintain filing systems, calendars, and contact lists.

Coordinate with vendors, PPO/maintenance staff, and Building Department staff.

Assist with document control, SBBC correspondence, and records compliance.

 

Qualifications

Strong organizational, multitasking, and communication skills.

Excellent written communication and attention to detail.

Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Ability to maintain confidentiality and handle sensitive information.

Basic math skills for reviewing invoices and quantities.

1–2 years of management and clerical experience preferred.

 

Requirements

Diploma or degree in management or a related field, OR equivalent experience.

Minimum of 1–2 years of experience in management coordination or quality control.

Knowledge of construction methods, materials, and industry regulations is an asset.

Excellent communication skills and ability to work with multiple stakeholders.

Strong attention to detail and problem-solving abilities.

Valid driver’s license and willingness to travel to project sites.