Accounting Specialist (AR)

Description

The Accounts Receivable Specialist is responsible for managing incoming payments, ensuring accurate billing, and maintaining customer account records. This role supports cash flow by monitoring outstanding receivables, resolving discrepancies, and working closely with customers, sales, and finance teams to ensure timely payment.

Key Responsibilities

• Generate and issue customer invoices accurately and on schedule
• Apply customer payments (cash, check, ACH, wire, credit card) to accounts
• Monitor aging reports and follow up on past-due balances
• Communicate with customers regarding invoices, payments, and discrepancies
• Resolve billing issues and account variances in a timely manner
• Maintain accurate customer records and documentation
• Reconcile accounts receivable sub-ledger to the general ledger
• Prepare AR reports, including aging, collections status, and cash receipts
• Support month-end and year-end closing activities
• Assist with audits by providing required documentation
• Collaborate with sales, customer service, and accounting teams as needed

Required Qualifications

• 1–3 years of accounts receivable, billing, or accounting experience
• Basic understanding of accounting principles
• Proficiency in Microsoft Excel and accounting/ERP systems 
• Strong attention to detail and organizational skills
• Effective written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines

Key Competencies

• Accuracy and attention to detail
• Customer service orientation
• Problem-solving skills
• Time management and follow-through
• Professional and confidential handling of financial data

Working Conditions

• Primarily office-based or hybrid environment
• Standard business hours: occasional overtime during month-end close may be required