Lead Executive Partner

Who We Are: 

Ivanti's platform makes it possible for employees to stay productive, secure and engaged wherever they are. That starts with us. With headquarters in Utah, offices in London and Paris and nearly 3,200 employees in 25 countries around the world, we are the Everywhere Workplace – it's a great time to work for Ivanti!  

We anticipate our customers’ needs, we are highly responsive, and we deliver innovative solutions that exceed their expectations. Our mission is to be a global technology leader enabling organizations to thrive in the Everywhere Workplace – automating the tasks that discover, manage, secure and service all of their IT assets.  

Our Culture: 

Teamwork is intrinsic to what we do and why we do it. We are accountable to each other – and support one another. We provide opportunities to grow, learn, add value and thrive – while also achieving new levels of performance. We treat all with appreciation, dignity, and respect. It is through diverse and inclusive hiring, decision-making, and commitment to our employees and partners that we will continue to build and deliver world-class solutions for our customers. 

Why We Need you! 

We are looking for a sharp executive partner to join Ivanti's administration team to support and assist our Chief Customer Officer and SVP, Global Sales Strategy and Enablement. The ideal candidate is resourceful, collaborative, adaptable, and a professional problem solver. A high degree of professionalism and confidentiality is a must. Must be a true team player that proactively works with the executive partner team across a broad range of administrative and operational functions. Act as a primary point person to coordinate executive meetings, expenses, travel, and internal communications. Given the pace of digital disruption, foster working virtually in a remote office with minimum guidance.

What You Will Be Doing: 

• Provide comprehensive administrative support to the Chief Product Officer and SVP, Global Sales Strategy, and Enablement, including management of multiple calendars, travel and expenses, meeting coordination and prioritization
• Anticipate executives’ needs, ensuring they are informed and prepared in advance of meetings, travels and various commitments
• Plan and coordinate internal and external meetings, including invitations, agendas, materials, meeting space, and catering
• Manage action items and follow ups from meeting notes
• Serve as a communication link between executives and the organization, including Ivanti executives, employees, clients, and external partners
• Manage information flow in a timely and accurate manner
• Prepare and track new vendors, purchase orders, and requisitions in SAP
• Participate in team meetings and generate meeting agendas and action items
• Create executive communications – email, letters, agendas, and other correspondence and communications
• Light travel, 10-15% (in person meetings, executive support, etc.)
• EST time preferred

To Be Successful in The Role, You Will Have: 

• Prefer 7+ years of experience offering executive administrative support to senior executives within a fast-paced professional environment
• Strong attention to detail and excellent organizational and time management skills
• Proven ability to take initiative and be proactive, handle pressure, deadlines, with minimal guidance and direction
• MUST have excellent interpersonal, verbal, and written communication skills within all levels of the company
• MUST be proficient in Microsoft Outlook, PowerPoint, Word, Excel, and Microsoft Teams
• MUST perform with discretion, confidentiality, and integrity
• Knowledge of Workday, SAP, and Concur preferred
• Familiarity working with global time zones
• Ability to multi-task and manage multiple administrative support processes concurrently in a cross functional environment

Organizational Culture 

Ivanti provides a supportive environment for motivated individuals looking to grow their careers and realize high earnings potential. Join a challenging, technology focused environment, earn a competitive salary and benefits package, receive the training you need to stay ahead of the curve, and work in a casual, smart, and fast-paced organization. 

At Ivanti, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (in