Project Office Coordinator

Title: Project Office Coordinator

State Role Title: Info Technology Specialist II

Hiring Range: $60,000 to $75,000

Pay Band: 5

Agency: VA Information Tech Agency

Location: VA Information Technologies

Agency Website: https://www.vita.virginia.gov/

Recruitment Type: General Public - G

Job Duties

The Virginia Information Technologies Agency (VITA) is excited to offer a competitive opportunity to serve as a Project Office Coordinator with the Supplier Projects and Governance Team.

The Project Office Coordinator will support the operational and reporting functions of the Strategic Program Governance (SPG) Project Office and provide targeted project coordination when needed. This position plays a pivotal role in maintaining project governance standards, enabling cross-vendor collaboration, and supporting IT portfolio management tools.

Key Responsibilities:
SPG Operations & Governance.
Facilitate the Portfolio Project Status Reporting Program, consolidating updates across active projects.
Support PMO maturity development initiatives and continuous improvement efforts.
Manage risks & issues tracking at the portfolio and project levels.

Tools & Systems Management:
Maintain and enhance the SPG Teams and SharePoint sites.
Build and update reports and dashboards to support decision-making.
Support the use of project tools in alignment with VITA’s PMD standards.

Project Coordination Support:
Provide backup coordination support for specific projects when required.
Assist with scheduling, status tracking, change requests, and vendor communications.
Support budget tracking, purchase order processing, and basic financial reporting.

Reporting & Communication:
Prepare audience-specific reports for executives, technical teams, and stakeholder groups.
Summarize complex project data or technical information into clear, actionable updates.
Facilitate cross-vendor and cross-department collaboration.

At VITA, we are driven by our mission to deliver sustainable and effective results through innovative, efficient, and secure services.

Our vision is to be Virginia's most customer-focused technology partner, dedicated to empowering the Commonwealth by connecting, protecting, and innovating.

Be a part of our transformative journey. Apply now and contribute to shaping the future of technology in Virginia!

Minimum Qualifications

• Administrative support experience in a business or IT environment.

• Results-oriented with a strong work ethic and ability to manage multiple priorities.

• Ability to work with diverse stakeholders, facilitating collaboration and consensus.

• Exceptional organizational, interpersonal, and communication skills.

• Skilled in oral and written communication, including interpreting and conveying technical information.

• Experience with Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, Teams).

Additional Considerations

• Experience with project scheduling tools (MS Project, Smartsheet, or equivalent).

• Familiarity with Agile, Waterfall, and Hybrid project delivery models.

• Understanding of change management practices.

• Risk and issue tracking experience.

• Budget and financial tracking support experience.

• Data analysis and performance reporting skills (including Power BI).

• SharePoint site maintenance and content management experience.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

This position is eligible for one (1) day telework.

Applicants must consent to a fingerprint background check.

The Commonwealth of Virginia welcomes all applicants authorized to work in the United States. Sponsorship is not provided; therefore, applicants must be a citizen or national of the U.S., a Lawful Permanent Resident, or an alien authorized to work.

State applications and/or resumes will only be accepted as submitted online by 11:55 p.m. on the closing date through the state applicant tracking system. We will not accept applications, resumes, cover letters, etc. in any other format. Please refer