UNIV - Temporary Administrative Coordinator II - Department of OBGYN

Job Description Summary

This is a temporary position focused on maintaining day-to-day HR operations during a leave period.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Temporary

Cost Center

CC000987 COM Obstetrics & Gynecology CC

Pay Rate Type

Salary

Pay Grade

University-06

Pay Range

47,588.00 - 67,817.00 - 88,047.000

Scheduled Weekly Hours

26

Work Shift

Job Description

Job Duties:

• 25% – HR Operations & Staff Onboarding

• • Support day-to-day human resources operations for the Department of OBGYN (MUSC and MUSCP).

  • Maintain accurate WorkDay records for personnel actions and payroll changes under guidance

  • Assists with posting and hiring workflows including follow-up of all open positions; screening new resumes, forwarding qualified candidates and setting up interviews.

  • Ensure WorkDay records are updated accurately for faculty, staff, fellows, and grant-funded employees.

  • Assists with separation paperwork and offboarding processes as needed.

• 25% – Faculty Hiring, Appointment Coordination, and Onboarding Support

• • Assists with faculty hiring processes, including preparing offer letters using existing templates.

  • Coordinates faculty appointment submissions to ensure required documentation is complete.

  • Tracks appointment milestones (licenses, credentialing, access requests) and follows up with appropriate offices.

  • Assist in coordinating all onboarding components including preparation of onboarding agendas for new providers.

• 15% – Timekeeping & Leave Administration

• • Maintains timekeeping in WorkDay for MUSC and MUSCP classified and unclassified employees.

  • Runs standard reports related to time and leave usage.

  • Communicates deadlines and follows up with staff and faculty to ensure timecards and leave requests are submitted and approved on time.

  • Escalates complex issues to leadership or HR partners as appropriate.

• 15% – Recruitment & Interview Logistics

• • Coordinates interview logistics for faculty candidates, including scheduling, itineraries, and travel arrangements.

  • Serve as on-site support during interview days as needed.

• 10% – Licensure & Credentialing Tracking

• • Tracks provider license and credentialing renewals (DHEC, medical licenses, DEA).

  • Assists with application submissions and follow-ups using established processes.

  • Maintains records and alerts leadership to upcoming deadlines.

• 10% – Employee Relations & Compliance Support

• • Serves as a point of contact for routine HR questions, referring complex employee relations issues to leadership or HR specialists.

  • Disseminates policy updates and required communications to faculty and staff.

  • Assists Business Administrator with agendas and content for departmental staff meetings and administrative tasks related to Engagement/Recognition programs and Annual Employee Satisfaction Survey.

Preferred Requirements and Skills:

Experience with HR systems and timekeeping platforms preferred.

MUSC Minimum Training and Experience Requirements:

A high school diploma and five years relevant experience in business management, public administration or administrative services; or a bachelor's degree and three years' experience in business management, public administration or administrative services.

Additional Job Description

Minimum Requirements: A high school diploma and five years relevant experience in business management, public administration or administrative services; or a bachelor's degree and three years experience in business management, public administration or administrative services. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perfo