Sr. Project Coordinator (H)

Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

The University of Miami Health System Department of Internation Health has an exciting opportunity for full time Senior Project Coordinator (H) to work in Miami. The incumbent coordinates project activities to ensure projects are on schedule. This role provides administrative and logistical support including meeting arrangement, progress tracking, and documentation. In addition, this job also prepares comprehensive action plans that detail available resources, timeframes and budgets for projects.

CORE JOB FUNCTIONS                                                                                                     

• Assists with the assignment of tasks to internal teams to include schedule management.

• Assists with budget preparation and tracks all project related expenditures.

• Monitors project progress and addresses any issues that arise. Assists with the identification of completion shortfalls.

• Acts as the point of contact and communicates the project status to relevant stakeholders. Communicates timeline changes and new information to project team.

• Creates and maintains comprehensive project documentation, plans and reports. Ensures all needed documentation is current and properly filed and stored.

• Ensures adherence to standards and requirements by reviewing project objectives against deliverables.

• Organizes, attends and participates in project meetings.

• Prepares necessary presentation materials for project meetings.

• Records minutes and takes detailed notes during meetings.

• Evaluates current procedures and recommends changes to improve the efficiency of planning and scheduling of projects.

• Adheres to University and unit-level policy and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS                                                                                                    

Education:

High school diploma or equivalent.

1-2 years of college preferred.

Experience:

Minimum 3 years of relevant experience

Knowledge, Skills and Attitudes:

• Ability to communicate effectively in both oral and written form.

• Ability to maintain effective interpersonal relationships.

• Ability to work independently and/or in a collaborative environment.

• Ability to accurately prepare and maintain records, files, reports and correspondence.

• Ability to understand and follow instructions.

• Skill in completing assignments accurately and with attention to detail.

• Ability to manage a budget and work within the constraints of that budget.

• Ability to process and handle confidential information with discretion.

• Proficiency in computer software (i.e. Microsoft Office).

DEPARTMENT ADDENDUM

Department Specific Functions

• Supports department and department leadership (Executive Director and Directors) with daily clerical tasks.

• Assists with inventory control for office supplies, marketing materials, promotional items, computer inventory, and other requests. Ordering and maintaining adequate supply inventories.

• Responds to or routes non-routine, priority and/or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.

• Coordinates and plans meetings, books meeting rooms/locations, sets up meetings with appropriate materials, food order, audio visual, informational packets, promotional items, etc., as needed.

• Prepares marketing and informational packets and/or goodie bags for event participants, guests, patients, etc. as needed.