Administrative Assistant II (Part-time)

Position Title:

Administrative Assistant II (Part-time)

Job Description:

The Administrative Assistant reports directly to the Dean of the School of Education.
Specifically, the Administrative Assistant provides specialized support to candidates in initial certification and advanced programs. He/she also provides administrative support to the faculty in the School of Education

Essential Duties and Responsibilities:

1. Serves as the administrative assistant for elementary and secondary students in the traditional undergraduate program.

• Supports Chair of Education to ensure timely and effect advising of traditional undergraduates
• Post syllabi on Shared Network in required format
• Manages course grading, incompletes, and grade changes
• Maintains, updates and audits applicant/student database information
• Prepares admittance, provisional and rejection letters
• Verifies traditional undergraduate GPAs every semester
• Verifies program completion for MAP statement of traditional undergraduates
• Maintains the employment database.

3. Supports Professional Development School Responsibilities

• Processes all PDS vouchers
• Processes all mentor certificates

4. Manages School of Education Course Schedule

• Collaborate with the Chair of Education to compete the School of Education schedule and all revisions
• Regularly verify that the live schedule in Jenzabar is accurate for School of Education courses

5. Provides technical assistance in the administration and management of projects for School of Education.

• Manage alumni giving in Slate
• Attends Leadership Team Meetings
• Collaborates with the Chair of Education to assign advisors and compile comprehensive advisee lists
• Assists with office records

6. Provides support for IDT, Reading and Applied Behavior Program Admissions

• Supports directors of advanced programs in IDT, Reading and Applied Behavior in scheduling and revisions
• Manages updates and audits applicant database
• Verifies candidate GPAs every semester

Job Requirements: Education, Experience and Skills:

The appointed individual will:

• Have a high School diploma and prior experience as a secretary or administrative assistant.
• Demonstrate effective problem solving skills, flexibility, the ability to work toward and meet deadlines despite multiple interruptions.
• Work independently and for multiple people.
• Know about all School offerings.
• Be knowledgeable in technology- based office management tools, such as Microsoft Office, Outlook, Publisher, Access, as well as Jenzabar EX 2.0. Registration, Admission, and Advising Modules, Scanner, Printer, Facsimile, Photo-Copier, Digital Camera, Multi-Line Telephone.
• Project a professional demeanor and appearance, as he/she is often the first point of contact for others to the School of Education.
• Have strong customer service skills to communicate with prospective students and troubled candidates, parents, and faculty.
• Have well developed organizational and problem solving skills.

Salary/Hours/Benefits

Minimum Pay Rate: $16.50-$17.34/hour

Part Time - 20hrs per week

(compensation depending on experience, education, and qualifications)

Employee Benefits:

This is a part-time position with holiday and sick leave benefits. The university offers a generous benefits package, including tuition remission for graduate and undergraduate classes at Mount St. Mary’s University. For a complete list of employee benefits please visit: https://inside.msmary.edu/more/human-resources/index.html

Full Time/Part Time:

Part time