Sr. Space Planner - Occupancy Planner

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Sr. Space Planner

The University of Miami/UHealth department of Facilities is hiring a Full Time Sr. Space Planner to work at the UHealth Medical Campus.

Core Summary

The Senior Space Planner provides a single point-of-contact for geography-related planning questions, including recommending and enforcing space policies, standards, procedures, and protocols. Further, the Senior Space Planner supports the occupancy planning staff by participating in day-to-day functions and providing mentorship to junior staff members.

Core Responsibilities

• Maintains, verifies, and reports on space data and drawings, including space allocation.

• Leads development of preliminary program requirements for assigned department.

• Develops migration plans and sequencing of group moves and relocations. Assists in developing site-specific planning strategies with senior leadership. Helps to accurately maintain the database and common data elements, and completes occasional bulk data updates.

• Pulls quality assurance reports on a regular basis.

• Formulates and modifies space plans using AutoCAD.

• Coordinates with project staff to understand and communicate on specific space requirements and constraints.

• Adheres to University and unit-level policies and procedures and safeguards University assets.

Department Specific Functions

• Prepare reports and analyses involving quantitative and qualitative interpretation of data for internal and external constituencies including departments, UHealth/MSOM task forces, and Federal and State agencies; gather, examine and analyze data related to research space utilization and productivity.

• Conduct space audits, surveys and planning studies for all UHealth/MSOM areas and at all campuses; report and document any inappropriate use of space to the Director as these studies are being conducted and recommend corrective action; implement such corrective action and ensure completion.

• Regularly consult with Deans, Department Directors, Vice Presidents, and others at varying levels to coordinate and complete internal and external surveys to gather data and obtain planning and programming information. This information may come from a variety of sources including but not limited to user interviews, space surveys, and bench marking studies.

• Develop standards and guidelines for space policies and procedures; consult with other institutions and organizations on practices and policies regarding space utilization trends. Promote these standards throughout the Institution.

• Evaluate improvement opportunities for existing drawing, data management systems, and for metrics available to analyze space (research and non-research) and provide recommendations.

• Work closely with the other members of the Medical Space Planning team to develop new processes for allocating space among UHealth/MSOM departments in a structured and consistent manner. Based on findings make recommendations to the Director on how to allocate and reassign space.

• Monitor the integrity of, verify, and update space data and CAD drawings from information gathered through surveys and other means.

• Develop, organize, and conduct training sessions on the use of the UHealth’s space management system.

• Generate test fits for space and relocation projects in graphic and tabular form. Prepare supporting documentation for relocations; integrate principles of efficient space utilization into proposals.

• Document and gather all data obtained through the verification process and prepare comprehensive reports; analyze and understand the implications/assumptions of the space data being reported.

• Develop and/or modify database queries and generate reports for special projects and in response to user requests.

• Serve as departmental liaison to other UHealth/MSOM departments, committees, and task forces.

• Provide support to project managers and other team members as needed.

• Stay up-to-date with industry tr