Senior Administrative Assistant

We are seeking a highly organized, proactive, and enthusiastic administrator to join our team. The ideal candidate will ensure the smooth operation of key team activities by providing essential administrative support to executives, their staffs, and other organizations as appropriate. This role requires good energy, strong communication skills, the ability to grasp team dynamics, knowing when to push and when to be patient, sharp focus, attention to detail, and handling multiple tasks efficiently.

Career Level - IC1

Responsibilities:

1. Manage calendars for executives, both day-to-day and in special situations (conferences, vacation, unexpected circumstances, etc.).
2. Schedule meetings and managing ongoing changes with key stakeholders including customers, partners, analysts, industry influencers, and more.
3. Handle communication on behalf of executives and staff across email, Slack, text, and other channels.
4. Establish and implement policies and procedures to maintain order and efficiency.
5. Assist with budget preparation and track spend.
6. Manage procurement, including onboarding suppliers, opening and processing requisitions, tracking payment, coordinating Oracle procurement and contracting teams to resolve supplier issues, and helping manage performance to budget. 
7. Analyze ongoing operations and provide regular updates to management including identifying areas for improvement.
8. Support the recruitment, onboarding, and training of new employees.
9. Support/staff team events, including tracking key event workstreams and staff participation, assisting with travel for all attendees, purchasing event supplies, and some travel to work at conferences in person as needed.

Qualifications and Skills: 

1. Team player who fosters collaboration and shared success. Your role is to help a growing team achieve success and have a good time with your colleagues while you’re doing it!
2. Curiosity and focus: this is a high-impact environment where you will be expected to know what’s going on, who the right people are to help in any given situation, and how they/you can best contribute to a positive outcome.
3. Strong diplomacy and communication skills.
4. Being a self-guided worker who also knows when to ask for help.
5. The ability to plan, coordinate, and execute office projects or events, including tracking multiple tasks simultaneously.
6. Great time management and effective prioritization. 
7. Strong attention to detail.
8. Proficiency in using office software to communicate and track projects and expenses.
9. Understanding of the basic principles of data management.
10. Familiarity with legal/corporate compliance concepts and requirements.

Disclaimer:

Certain US customer or client-facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates.

Range and benefit information provided in this posting are specific to the stated locations only

US: Hiring Range: from $27.02 to $54.13 per hour; from $56,200 to $112,600 per annum. May be eligible for equity.

Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle’s differing products, industries and lines of business.
Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.

Oracle US offers a comprehensive benefits package which includes the following:
1. Medical, dental, and vision insurance, including expert medical opinion
2. Short term disability and long term disability
3. Life insurance and AD&D
4. Supplemental life insurance (Employee/Spouse/Child)
5. Health care and dependent care Flexible Spending Accounts
6. Pre-tax commuter and parking benefits
7. 401(k) Savings and Investment Plan with company match
8. Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.
9. 11 paid holidays
10. Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
11. Paid parental leave
12. Adoption assistance
13. Employee Stock Purcha