Clinical/Translational Research Coordinator I - Onsite, Nashville TN

Discover Vanderbilt University Medical Center:  Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

VICC 220

Job Summary:

The Clinical Translational Research Coordinator will support an early cancer‑diagnosis study, serving as a key member of the research team by coordinating both clinical and regulatory activities. This role involves substantial computer‑based work, including patient tracking, reviewing survey results, and maintaining accurate study records.

A core component of the role includes consenting eligible patients when trial requirements allow, as well as monitoring patient timelines to ensure appropriate follow‑up appointments and additional diagnostic checkups are completed. Because the study population may be navigating emotionally challenging circumstances, the coordinator must demonstrate empathy, clear communication, and strong interpersonal skills.

In addition to clinical interactions, a significant portion of this position centers on regulatory responsibilities—ensuring compliance with study protocols, data privacy standards, and institutional requirements. The ideal candidate is comfortable working within electronic medical record systems, managing sensitive patient information, and collaborating across multidisciplinary teams.

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Preferred Skills & Experience:

• Proficiency in data reporting and documentation
• HIPAA training and understanding of patient privacy requirements
• Empathy and strong communication skills for high‑stress patient interactions
• Experience with EPIC or other electronic medical record systems

KEY RESPONSIBILITIES

• With assistance, prepares and processes new IRB research proposals, amendments, continuing review applications and adverse event reports according to institutional and departmental policies and procedures and federal regulations
• Prepares and maintains documents required to be maintained and available internally and for regulatory authorities and/or the sponsor prior to, during and after the conduct of a clinical/translational trial. Participates in periodic site visits from sponsor, regulatory authorities and others to review research, source documentation and research procedures
• Procures equipment and supplies needed to fulfill project requirements
• Records data from source documentation and/or participant interaction onto case report forms (either paper or electronic) with awareness and attention to the requirements for accuracy, completeness and timeliness. Attends to query resolution in a timely manner. Assures research information is collected and stored in a manner that is compliant with regulations/policies and good clinical practice
• Performs packaging and ships study specimens (blood, urine, etc.) to the sponsor or laboratory in accordance with sponsor and shipping guidelines and regulations, maintaining appropriate documentation
• With direction assists with study completion, study closeout and archiving of study files, ensuring completeness and continuity of all study data, performing ongoing checks of clinical/translational data that has been entered on the case report forms (paper or electronic) or in reports
• With supervision, develops and manages study budgets, monitoring efficient invoicing and taking appropriate action to maintain clinical trial billing compliance
• Serves as an advocate for human subjects by establishing and maintaining communication with Investigators, research staff, Sponsors, participants and representatives of professional organizations, participant advocates, and the public responsible for, or concerned about, protections for human participants of research and through ongoing monitoring of trial processes and participants
• Participates in the determination of eligible candidates for study participation, assuring participants fulfill eligibility requirements. With guidance, assesses and evaluates potential participants pertinent medical and historical information to ensure only appropriate subjects are enrolled in clin