Executive Assistant to Vice President for Development and Alumni Relations

Posting Number S06820P Position Title Executive Assistant to Vice President for Development and Alumni Relations Department VP Development Location Arlington Position Status Full-time Work Schedule

• May require occasional travel, evening, and weekend duties.

Salary Salary is commensurate based on qualifications and relevant experience. Pay Basis Monthly Job Summary Essential Duties and Responsibilities

• Manage and coordinate the calendar for the business unit leader, schedule meetings, take minutes, and arrange travel. Answer calls and welcome visitors, make appointments, provide information when appropriate.
• Maintain and reconcile budget/financial statements and personnel transactions, requisitions, ProCards, student time, inventory and asset management, staff vacation and sick leave, annual space inventory and key audit according to established policies and deadlines.
• Manage project and event deadlines and communications for the administrative office. Coordinate catering, meeting logistics and agendas for events, staff meetings and luncheons.
• Compose briefings and correspondence. Proofread documents for review and/or official signature. Handle confidential and sensitive materials and conduct related research as necessary.
• Manages inquiries directed to the business unit leader; determines the proper course of action and collaborates with the appropriate individual(s) to formulate the responses.
• Retain files according to records retention policy. Maintain Student schedules. Order supplies and office equipment. Submit maintenance/help desk requests as needed.
• Process forms for recruitment, appointments, position changes, leave requests and terminations in PeopleAdmin. Performs other duties assigned.
• Other duties as assigned.

Minimum Qualifications

• Associate degree
• Five (5) years of increasingly responsible administrative experience, supervisory experience, knowledge of digital tools and office software applications, and demonstrated financial understanding of budget management
• An equivalent mix of education and relevant experience in similar roles may also be accepted.
  
  

Preferred Qualifications

• Bachelor’s degree or equivalent with more than
• Five (5) years of increasingly responsible administrative experience, knowledge of digital tools, and other office software applications and demonstrated financial understanding of budget management.
• Experience with PeopleSoft/UT Share.

Knowledge, Skills and Abilities

• Proven administrative and Microsoft Office skills.
• Excellent oral and written communication skills.
• Ability to multitask, organize, prioritize and work with initiative both independently and within a team environment.
• Attention to details, decision-making and problem-solving skills.
• Ability to maintain a high degree of confidentiality.
• Must be highly motivated and collaborative.
• Ability to manage a significant workload and prioritize tasks in a fast-paced office environment.

Other Requirements Workplace and Eligibility Conditions Benefits Eligible Yes Benefits at UTA CBC Requirement