Administrative Assistant (External Agency Staff)

<div class="job-details__description-content basic-formatter" data-bind="html: pageData().job.description"> <p><strong>Summary/Objective</strong></p> <p>This role will support the NFL’s departmental leads (three Senior Vice Presidents) with a focus on daily administrative and core operational support across these core functions of the League, in order to drive efficiency and optimize the productivity of these teams and leaders.&nbsp;</p> <p><strong>General Administrative Support:</strong></p> <ul> <li>Coordinate and schedule meetings and conference calls</li> <li>Manager calendars across different time zones</li> <li>Create and distribute agendas</li> <li>Answer and route telephone calls and incoming mail</li> <li>Arrange and manage travel schedules and travel expenses&nbsp;</li> <li>Track and process P-Card transactions and expenses</li> <li>Prepare meeting materials and presentations&nbsp;</li> <li>Create templates for letters and memos</li> <li>Track and maintain department inventory and materials</li> </ul> <p><strong>Operations Support:</strong></p> <ul> <li>Processing of invoices, setting up new vendors and other financial system operations on behalf of the department</li> <li>Creating templated agreements and routing contracts through Docusign and other systems</li> <li>Processing staffing and credential needs for events and meetings</li> <li>Write and issue correspondence to key partners, NFL clubs, vendors, and fans.</li> </ul> <p><strong>Required Qualifications</strong></p> <ul> <li>Prior experience supporting one or more senior leaders, executives, or C-suite stakeholders in an administrative or executive assistant capacity.</li> <li>Demonstrated experience managing complex calendars, travel arrangements, meeting coordination, and expense reporting.</li> <li>Must have exceptional prioritizing, organizational, communication, initiative, judgment and interpersonal skills.</li> <li>Ability to prioritize competing requests and maintain confidentiality in a fast-paced environment.</li> </ul> <p><strong>Preferred Qualifications</strong></p> <ul> <li>Degree from a Four-Year College or University.</li> <li>Experience supporting multiple executives simultaneously.</li> <li>Experience coordinating across multiple departments and stakeholders.</li> <li>Experience within sports, media, entertainment, or a similarly fast-paced corporate environment.</li> </ul> <p><strong>Terms / Expected Hours of Work</strong></p> <p>This job posting is for a position with o