Appellate Assistant Staff Manager (Support Services Supervisor 2)

Initial Posting Date:

06/05/2024

Application Deadline:

06/16/2024

Agency:

Department of Justice

Salary Range:

$4,258 - $5,676

Position Type:

Employee

Position Title:

Appellate Assistant Staff Manager (Support Services Supervisor 2)

Job Description:

Employees who are Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95% and pay a 6% employee contribution to PERS; the salary range noted above reflects base salary only.

Are you an experienced legal support or administrative professional looking for your steppingstone into leadership or a supervising role? The Appellate Division of the Oregon Department of Justice is seeking a collaborative self-starter to join the team as the Appellate Assistant Staff Manager. In this role, you will get to expand your leadership skills supervising the Appellate Division’s administrative staff under the supervision of Appellate’s Staff Manager - training and developing the team and assisting the attorneys to do their job. This is an excellent job development opportunity for those within the Department of Justice interested in future career growth in leadership! This position will require travel between our Portland and Salem offices with occasional travel to our Eugene and Bend offices. This position offers a hybrid schedule.

The Appellate Division represents the State of Oregon and all its agencies, departments, boards, and commissions before all state and federal appellate courts, and occasionally in state circuit courts.  The division, through its attorneys, is responsible for defending the state's legal policies in written briefs, oral arguments, and occasionally in trial. 

We strive to build an inclusive and performance-oriented workplace where all individuals are welcomed and appreciated, leading to increasingly higher levels of fulfillment and success. We offer generous benefits for you and your family, great work-life balance, and a strong public service mission you can get behind. Apply today!

Research suggests that women and people of color are less likely to apply unless they are confident they meet 100% of the listed qualifications. We welcome members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, and all interested individuals to apply, and allow us to evaluate the knowledge, skills, and abilities that you demonstrate, using an intentional equity lens.

Job Duties:

You’ll be entrusted to (in part):

• Monitor the day-to-day workflow to ensure filings to the court are timely;
• Review completed work to ensure court filings are consistent with policy, procedure, and court rules;
• Adjust priorities relating to workloads and deadlines to accommodate staff absences and competing assignments;
• Process leave requests and monthly timesheets;
• Act as resource when questions arise regarding internal procedures, processes, and appellate and general counsel matters (e.g., court rules, filing requirements relevant to respective state, federal, and appellate courts, etc.);
• Evaluate and develop support staff procedures with Appellate Staff Manager;
• Serve as administrative support to division management (e.g., draft confidential memos, schedule interviews and calendar meetings, assist with interviews and make recommendations for hiring, etc.);
• Make travel arrangements for division attorneys, including out of state travel, and prepare and submit expense reports for reimbursement;
• Assist the Appellate Staff Manager with matters regarding training, legal and administrative support, and technical issues;
• Assist in the development of legal staff; 
• Facilitate the maintenance and repair of equipment;
• Provide back up to support staff when absences necessitate; and
• See assignments through to completion, including special assignments, in a timely manner.

State Management Service personnel are responsible for understanding the agency’s affirmative action goals and objectives and to develop and implement plans to meet them. In addition, all managers of the Department must recognize the value of individual and cultural differences, create work environments where individuals’ differences are valued, and consistently treat staff, colleagues, customers and stakeholders/partners with dignity and respect.

Conduct Expectations

The role of the Oregon Department of Justice is to serve state government and to support safe and healthy communities throughout Oregon by providing essential justice services. Employees of the Department are requir