Payroll Administrator

BBCH Support Services, LLC is Growing! We are seeking a talented Payroll Administrator to join our dynamic team.
The Payroll Administrator supports day-to-day payroll operations by ensuring accurate, timely, and compliant processing of weekly and biweekly payroll. This role reviews electronic timesheets for compliance with Department of Labor laws, company policy, and union requirements; processes payroll in Miter with job costing and PTO administration; and reconciles payroll data across timekeeping, HR, and ERP systems. The position researches and resolves pay and tax discrepancies, prepares certified payroll and regulatory reports, and collaborates closely with HR on employee data and changes. Success in this role requires strong attention to detail, payroll compliance knowledge, organization, and effective communication in a fast-paced, multi-company, multi-state environment.
This position can be remote.
Responsibilities:
The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned.
▪ Review weekly and biweekly timesheets in electronic timekeeping system for compliance with Department of Labor laws and company policy, including:
▪ Overtime rules
▪ Minimum hours worked/PTO needed
▪ Holiday eligibility
▪ Double-time for Union
• Extract timekeeping files, upload to Miter, and ensure they reconcile.
• Process payroll in Miter for job costing and review:
▪ Recalculate exempt pay for straight time overtime (STOT)
▪ Double check PTO balances
▪ Process PTO cash outs and bonuses
▪ Update multi-rate employee rates
▪ Calculate and process grossed-up taxable per diem and lodging
• Review pay rates between Miter and Dayforce to ensure accuracy.
• Process employee benefit catch-ups and/or refunds.
• Process payroll and create pay advices.
• Obtain missing timesheet signatures for employees and approvers.
• Process job cost reclassifications for timesheet corrections.
• Monitor and reconcile employee PTO/Sick balances and liability.
▪ Update ERP PTO balances and tier increases
• Create, print, and review weekly certified payroll reports.
• Research pay discrepancies.
• Reconcile and research tax withholding discrepancies.
• Facilitate state payroll tax setup.
• Work closely with HR and review their new employee data entry and employee changes.
• Report monthly heritage and statistical payroll data.
• Draft and update payroll procedures regularly.
• Maintain and organize data on network drive.
• Complete other duties as assigned.
Minimum Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required.
Essential Qualifications:
• H.S. Diploma or GED. Minimum of three years of corporate payroll processing experience (including above listed duties).
• Knowledge of DOL laws and payroll tax compliance required.
• 10-key by touch
• Intermediate Excel skills (e.g., vlookup, pivot tables, IF functions)
• Prioritize and organize, work well under stress, meet deadlines
• Switch tasks frequently and as needed, while waiting on data to complete next steps
• Work flexible hours, as required to meet deadlines
• Adapt to constant change
• Willing to learn new things and embrace new responsibilities
• Communicate effectively in-person and via telephone/email
• Great attention to detail
• Positive attitude and solutions-oriented
• Accountable for words, actions, and results


Preferred Qualifications
• Multi-company, multi-state, construction, government contracting, and union experience preferred
• Miter experience preferred
Necessary Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Employees must always maintain a constant state of mental alertness. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking, or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about. Work is mostly performed from a sedentary posture. The employee is regularly required to hear, talk, s