Administrative Assistant, Global Opportunities

Our Company

Oaktree is a leader among global investment managers specializing in alternative investments, with $205 billion in assets under management.  The firm emphasizes an opportunistic, value-oriented and risk-controlled approach to investments in credit, private equity, real assets and listed equities.  The firm has over 1000 employees and offices in 19 cities worldwide.

We are committed to cultivating an environment that is collaborative, curious, inclusive and honors diversity of thought. Providing training and career development opportunities and emphasizing strong support for our local communities through philanthropic initiatives are essential to our culture.

For additional information please visit our website at www.oaktreecapital.com.

Responsibilities

Based in downtown Los Angeles, the Administrative Assistant will provide administrative support to a few members on the Opportunities Group.  

Responsibilities include:

• Coordinating global schedules and domestic/international travel
• Handling meeting logistics, including video conferencing; booking rooms and catering
• Managing onboarding of e-billing legal invoices and initial processing of such legal invoices through ONIT
• Answering, screening and managing incoming phone calls and emails
• Correspondence and funding memos
• Reviewing, preparing and managing expense reports
• Maintaining complex calendars, scheduling meetings and conference calls
• Performing other administrative tasks as required including back-up to other assistants when required

Qualifications

• 10+ years of relevant experience, preferably in financial services
• Experience with domestic and international travel, including passports and visas
• Working knowledge of Microsoft office suite including Word, Excel, PowerPoint and Outlook
• Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self- initiating other value-added tasks

Personal Attributes

• Outstanding initiative and a strong work ethic
• Responsible with a strong sense of dedication
• Possess excellent interpersonal, verbal and written communication skills
• Ability to work well under pressure adapt to new work requirements or settings as needed
• Outstanding organization skills with high attention-to-detail

• Collaborative mindset with strong integrity and professionalism
• Accountability; making decisions and taking accountability for the results
• Resilience; ability to bounce back from worst case scenarios
• Initiative; but also the emotional intelligence to know when to listen and learn
• Flexibility; quick on your feet and ability to pivot when juggling multiple tasks
• Good sense of humor; ability to shift the focus if tensions arise
• Enthusiasm and loyalty; for the job and Oaktree as a firm 
• Diplomacy; ability to find common ground with every person at Oaktree

Education

Bachelor’s degree is required.

Base Salary Range

$60,000 - $100,000

In addition to a competitive base salary, you will be eligible to receive discretionary bonus incentives, a comprehensive benefits package and a flexible work arrangement.  The base salary offered will be commensurate with experience and/or qualifications, industry knowledge and expertise, as well as prior training and education.

Equal Opportunity Employment Policy

Oaktree is committed to diversity and to equal opportunity employment. Oaktree does not make employment decisions on the basis of race, creed, color, ethnicity, national origin, citizenship, religion, sex, sexual orientation, gender identity, gender expression, age, past or present physical or mental disability, HIV status, medical condition as defined by state law (genetic characteristics or cancer), pregnancy, childbirth and related medical conditions, veteran status, military service, marital status, familial status, genetic information, domestic violence victim status or any other classification protected by applicable federal, state and local laws and ordinances. This policy applies to hiring, placement, internal promotions, training, opportunities for advancement, recruitment advertising, transfers, demotions, layoffs, terminations, recruitment advertising, rates of pay and other forms of compensation and all other terms, conditions and privileges of employment. This policy applies to all Oaktree applicants, employees, clients, and contractors. Staff members wishing