Assistant Director of Annual Giving, Communications

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Position Details

The Office of Development and University Relations at The University of Tampa has an opening for an Assistant Director of Annual Giving, Communications. Under the direction of the Director of Annual Giving, this position is responsible for the writing, creation, execution, and overseeing of the Annual Giving direct mail and virtual solicitation communications. Other duties include providing support for the faculty staff giving campaign, UTampa Give Day, and any additional Annual Giving events and procedures. 

Responsibilities
1. Develop Fundraising Appeals
•    Research, write, edit, and execute compelling annual giving appeals, stewardship communications, and campaign materials.
•    Tailer messaging to specific donor segments, including alumni, parents, faculty, staff, and friends of the University while following UTampa’s branding standards. 
2. Manage Communications Calendar:
•    Coordinate the annual appeal and donor communication calendar to ensure timely and strategic outreach.
•    Align messages with University-wide fundraising goals and key initiatives.
4. Collaborate with Internal Stakeholders:
•    Work closely with alumni relations, advancement, communications/public affairs, and other offices to align fundraising messages with broader institutional strategies.
•    Coordinate with academic departments and university leadership to gather stories and updates for donor communications.
6. Data-Driven Targeting:
•    Use donor data and analytics to segment audiences and personalize appeals based on giving history and engagement patterns.
•    Collaborate with database and analytics teams to track appeal performance and adjust strategies accordingly.
7. Oversee Print and Digital Communications:
•    Coordinate with graphic designers, mail houses, printers, and digital platforms to produce and distribute appeals across multiple channels. Work in collaboration with Office of Communication and Public Affairs.
•    Ensure quality control and brand consistency across all materials.
8. Maintain Records and Documentation:
•    Archive appeal materials and track response metrics for future reference, report building, and continuous improvement.
•    Assist in reporting solicitation and donor performance/engagement outcomes to development leadership.
9. Support Donor Stewardship and Retention:
•    Collaborate with the Senior Director of Advancement Services, contribute to the development of stewardship communications, including thank-you letters, donor spotlights, and endowment reports.
•    Reinforce donor impact and the importance of continuous support
10. Stay Current on Best Practices:
•    Monitor trends in fundraising communications and higher education philanthropy.
•    Attend professional development workshops and conferences as needed.

11. Other Duties as Assigned

12. Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of all cultures and backgrounds.

Qualifications
1. Bachelor’s degree required.
2. 2-3 years writing and communications experience, (fundraising-centric preferred).
3. Proficient computer skills required, particularly in using donor databases. (Raiser’s Edge NXT preferred)
4. Excellent written, oral, interpersonal, and organizational skills needed as well as the ability to establish priorities and manage time wisely.
5. Experience with written communications. 
6. Experience with InDesign, Photoshop, Canva, website design, and social media preferred.
7. Knowledge of or the ability to learn quickly The University of Tampa software programs such as Workday, Raiser’s Edge, Adobe Acrobat, and Microsoft Office.
8. Willingness to embrace new technologies and innovative organizational practices.

Required Attachments

Please be sure to attach all required documents listed below in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application.

1. Cover letter

2. Resume

Work Schedule
Monday-Friday, 8:30 a.m. to 5:00 p.m.
Summer: Monday-Thursday, 8:00 a.m. to 5:30 p.m.
Evenings, weekends, and travel may be required.

The University of Tampa of