Administrative Coordinator III

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

601 Elmwood Ave, Room G7644, Rochester, New York, United States of America, 14642

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

400169 Offices for Medical Education

Work Shift:

UR - Day (United States of America)

Range:

UR URG 104 H

Compensation Range:

$18.65 - $26.11

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:

GENERAL PURPOSE:
With minimal direction from the Program Directors this position serves as the principal program manager for the Office of Medical Student Enrichment Programs (OMSEP). With considerable latitude for exercise of independent judgment, manages the Outreach Volunteer, Year-out/Summer Research and the International Education Exchange Programs. This position is multi-project oriented, often with inflexible deadlines, and requires strong organizational skills with the ability to work under pressure on one or more projects simultaneously.

ESSENTIAL FUNCTIONS

Outreach Volunteer Programs

• With general guidance from the Director Career Counseling, Wellness Programs and the Office of Medical Student Enrichment Programs and the Director of Medical Student Volunteer Programs, tracks student participation in volunteer activities for consideration for an MD degree with Distinction in Community Service. This position also manages partnerships with community-based organizations to ensure participating students are in compliance with University policy and regulations. Tracks and manages multiple ledgers, budgets, payment of invoices and expense reimbursements.

Year-Out / Summer Research Programs

• With general guidance from the Director Career Counseling, Wellness Programs and the Office of Medical Student Enrichment Programs and the Director of Medical Student Research Programs, coordinates the electronic application process for the summer and year-out application process for URSMD medical students.
• Oversees year-out student compliance and manages evaluations for year-out students.  (5%)
• Manages student expense accounts (5%)
• Manages the planning and execution of the Medical Student Research Annual Poster Session and Abstract Journal. (5%)
• Maintains database of student participation and research projects. (10%)
• Supports the Academic Research Track (ART) program. Coordinates the ART lecture series and manages the attendance database. Processes ART certificates. (5%)

International Education Exchange Programs

• With general guidance from the Director Career Counseling, Wellness Programs and the Office of Medical Student Enrichment Programs, and the Director of Medical Student International Programs manages all aspects of the Visiting International Student Program (VIS).
• With guidance from the Director of Medical Student International Programs works with the University’s Office of Global Engagement in the management and updates agreements between URSMD and approved international exchange schools. Represents OMSEP with international exchange coordinators at partnering universities, URSMD Registrar, Bursar, Office of Global Engagement, clinical elective coordinators, and faculty in developing program ideas and best practices. (5%)
• Develops course schedules for visiting international students, coordinating with the URSMD Registrar, Office of Global Engagement and Elective Course Directors to ensure students are meeting elective requirements. (15%)
• Monitors budgets form endowment accounts that support the international programs. Manage VIS immigration issues. (5%)
• Develops and maintains on-going working knowledge of University compliance requirements: HIPAA, e-Records, etc.  Communicate information; resolve problems/issues and New York State and United States Government visa requirements and student SEVIS II requirements to ensure that all international visiting students remain compliant while doing clinical electives at URSM&