Business Office Assistant

Job Title: Business Office Assistant

Reports to: Controller

Status: Part-time, Non-exempt 12-month employee [60%]

Salary Range: $25.00 to $29.00 an hour depending on experience

About Lick-Wilmerding High School

A private school with a public purpose, LWHS develops the head, heart, and hands of highly motivated students from all walks of life, inspiring them to become lifelong learners who contribute to the world with confidence and compassion.

At Lick, our treasures are our students, faculty, staff, and families–our people. Collegiality and camaraderie are rich in our community, and we pride ourselves on providing opportunities for our community members to lead and be led by each other. We offer highly competitive compensation packages, complete with comprehensive benefits and robust professional development opportunities.

We are a community that values student-centeredness, inclusivity, and lifelong learning. We are actively committed to Equity, Inclusion, and Belonging, which we acknowledge is iterative and imperative work. As a community, we are constantly learning and applying lessons learnt to improve the quality of the student experience and the well-being of all our community members. 

Position Summary:

The Business Office Assistant plays a key role in supporting the daily operations of the Business Office, primarily managing the Accounts Payable mailbox and coordinating payments through RAMP. In addition, the role assists with a variety of business office functions and performs other duties as needed to support the School’s programs.

The ideal candidate is a self-starter—resourceful, organized, and a strong team player—able to work effectively under pressure, maintain a positive attitude, and build strong relationships with multiple constituents across the Business Office and School. This position reports to the Controller, is an on-campus, part-time role, and will be regularly reviewed by the CFOO to ensure responsibilities best support the institution.

Key Responsibilities

Accounts Payable & Financial Support

• Oversee the Accounts Payable (“AP”) inbox
• Confirm all receipts from the AP inbox are forwarded to RAMP for processing
• Review receipts in RAMP for correct coding before saving for approval
• Assist with Accounts Payable, preparing invoices and expense reimbursements weekly
• Collect, log, and process petty cash deposits monthly
• Responsible for student and employee food accounts
• Coordinates with faculty, staff, and vendors as needed to support the accurate and timely execution of purchase orders, invoices, and expense transactions.
   

Other General Responsibilities

• Request, confirm, and organize W-9s for Independent Contractors
• Filing and assistance with document retention
• Support HR with administrative tasks
• Support in organizing employee files and appropriate documentation
• Provides support with additional duties as requested.

• Bachelor’s degree in a related field (Accounting or Finance preferred); relevant work experience may be considered in lieu of a degree
• Strong verbal and written communication skills
• Detail-oriented with a focus on processes and accuracy
• Growth mindset with a willingness to learn and adapt
• Experience with accounting software preferred; ability to learn quickly and demonstrate curiosity
• Ability to thrive in a fast-paced school environment and adapt to changing needs