Gifts and Records Administrator, Penn Medicine

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Gifts and Records Administrator, Penn Medicine

Job Profile Title

Gifts/Records Administrator

Job Description Summary

Reporting to the Senior Director, Gifts Administration, Data and Technology. Assist with creation of gift agreements and new Gift Accounting Units (funds) within the Development and Alumni Relations database, Compass. Assist with gift processing during high volume times. Assist with reporting needs related to gifts via Qlik or parameter reports. Assist with handling desktop support issues as needed. Assist with general gift inquiries, research and projects.

Job Description

Work as part of a large and fast paced fundraising and alumni relations team. Assist the Senior Director by supporting the work of the Gift Accounting Team, Information Technology, and the Analytics and Reporting Team. Work under limited supervision to assist in the creation of new Gift Accounting Units with both the Perelman School of Medicine and University Health Systems Finance Offices. Help support the creation and routing of Gift Agreements. Become proficient in the use of the University Fundraising system (Salesforce) to help process, manage and research gifts, pledges and other transactions. Become proficient in the use of data reporting tools such as Qlik or similar platforms.  Assist in meeting the data, analytics, and reporting needs of the Department by providing requested information or teaching team members to use available tools. Assist with handling desktop support issues as needed.  Assist with regular and special projects involving gift research, gift management and data administration.

Qualifications:

High school degree required. Three to Five years’ experience in gift administration, bookkeeping or clerical administration. Or equivalent combination of educational and work experience required. Excellent customer service skills and the strong desire to help others succeed.

Ability to function in