Business Officer, Associate

Division of Administration Position Summary:

The Assistant Director of Finance is responsible for the accuracy, timeliness, and integrity

of all financial and accounting functions across Auxiliary Services. This position leads the accounting team, oversees all transactional and period-end activities, and ensures compliance with university policies and external requirements.

This position will be trusted to deliver reliable financial insights, identify trends and anomalies, recommend solutions, and serve as a resource for Division of Administration/Auxiliary Services leadership. As a key member of the leadership team, the Assistant Director will partner closely with the Senior Business Officer and operational leaders across Division of Administration/Auxiliary Services to support informed decision- making, financial stewardship, and long-term planning.

About the Department:

The Division of Administration is comprised of the following departments: Dialogue Vanderbilt, Vanderbilt New York, Public Safety, Office of Equal Access, Card Services, Mail Services, Printing Services, Campus Dining, and Parking Services. These units support Vanderbilt University’s mission by providing essential services that build community and enrich campus life. Division of Administration teams interact daily with students, families, faculty, staff, and visitors—delivering service with professionalism, innovation, and a commitment to continuous improvement and responsible stewardship of resources.

Key Functions:

Accounting:

• Lead and direct the Division of Administration accounting team, ensuring accuracy, timeliness, and completeness of all financial activities.

• Oversee all aspects of the accounting cycle, including journal entries, reconciliations, cash management, accruals, accounts receivable, internal billing, and tax reporting.

• Manage revenue recognition processes for Campus Dining, Commodore Card activity, third-party commissions, and other Auxiliary revenue streams.

• Ensure accurate and timely month-end, quarter-end, and year-end closes; proactively