Associate Director, Architectural & Automotive Trades

Job Summary

Under the general direction of the Senior Director- Maintenance and Operations and in collaboration within the Department and with colleagues across the campus, the Associate Director, Architectural and Automotive Trades is responsible for leadership, management, and supervisory oversight of several trades shops including the Carpenter Shop, Facility Worker Shop, Paint Shop, Lock Shop, and Auto Shop. In this role, the incumbent is responsible for all maintenance and repair services and functions of each shop. This includes management of personnel management for all Shop staff. The incumbent is also responsible for the oversight, management and implementation of contracted services related to the area of assignment. The incumbent is charged with ensuring services from all shops are provided to the campus in an organized, prioritized, scheduled, and delivered in a cost effective manner meeting budget allocations and established service level expectations. This position requires the management of several groups and maintenance oversite for campus events and functions.

The Maintenance & Operations unit of Facilities Development & Operations provides services to a University campus spread across five sites comprised of +170 acres, 52 buildings, and more than six million gross square feet.  Maintenance & Operations employs approximately 235 full time permanent staff and up to an additional nine part time, seasonal, or contract staff.  The assigned operating budget for the unit is ~$16 million not including funds associated with maintenance and repair projects.

Key Responsibilities

• Responsible for day-to-day management, coordination and quality control of assigned area of operations, maintenance, and repair services
• Assigns work order requests and communicates assignments and priorities to staff and with customers
• Coordinates inspection activities to ensure the Department activities are in conformance with the established service level requirements
• Plans, implements, and updates procedures for area of responsibility as related to disaster and emergency preparedness and building security/emergency procedures
• Develops and implements strategies to improve the customer experience and ease access to services and information utilizing varied methods of communication
• Develops, monitors, and reports on key performance metrics/indicators as part of the asset management program to evaluate and improve asset life cycle and efficiency of resource allocation
• Reviews and comments on architectural and engineering designs for construction projects and coordinates efforts with staff to ensure project understanding
• Determines asset criticality and conducts risk analysis and condition assessment on buildings and critical assets to determine remaining life and replace/repair decisions

Knowledge, Skills & Abilities

• Strong knowledge of the design, construction, operation, maintenance and repair of building and grounds architectural systems and the maintenance and repair of automobiles and other vehicles
• Working knowledge of the California Building and Safety Codes, Title 8 Safety Orders, and Federal Codes, local ordinances, and other applicable codes and regulations
• Strong knowledge of maintenance and repair planning and management principles including development and implementation of resource loaded schedules, periodic maintenance plans and service level plans and agreements
• Demonstrated proficiency in planning, scheduling, prioritizing, and problem solving, and in managing both routine and complex maintenance workload requirements involving a mix of skilled trades
• Ability to work with mathematical concepts such as probability and statistical inference, to apply concepts such as fractions, percentages, rations, and proportions
• Ability to foster teamwork by maintaining a positive, cooperative, productive work atmosphere while establishing effective working relationships within a diverse population and with those from various cultural backgrounds

Required Qualifications

• Bachelor's degree in engineering, construction technology, facilities management, business or a related field OR which may be obtained through equivalent experience such as might be attained through five years of supervisory experience in management of maintenance and/or construction projects, of which a minimum of three years is associated with progressively responsible experience
• Five years of supervisory experience and three years of senior leadership experience within a multi-faceted facilities maintenance organization
• Experience with computer programs used for facilities maintenance