Events Associate - McCourt School of Public Policy

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Requirements

The McCourt School of Public Policy at Georgetown University is a diverse community of problem-solvers, committed to moving bold ideas to action. We are global citizens, conducting policy-relevant research, and building bridges between our work and the communities we serve.

Under the supervision and direction of the Senior Events Manager, the Events Associate will provide support with logistics and staffing for all McCourt School internal and external events including New Student Orientation, the Dean's Commencement Reception, other graduation-related activities, Faculty conferences and events, the Whittington Lecture, the Annual Holiday Party, and other McCourt School functions, alumni events, special events along with internal events and community building programs at McCourt.

The Events Associate will regularly collaborate with University constituents to provide information, support and assistance with event planning. The core responsibilities of this role will include, but are not limited to:

• Provide support and staffing for logistics of all aspects of events, conferences and meetings (pre-planning, contract negotiation, onsite execution and post event wrap up).

• Assist with the scheduling and booking of event space.

• Provide coordination to ensure event success, and to execute logistic details such as meeting room setup, attendees experience and onsite client management.

• Maintain event calendars, coordinate registration, attendee tracking and other logistics, and assist with post-event details including processing of final invoices. 

• Specific focus on student engagement activities and take on events/programming that help enhance the overall McCourt student experience.

The position will also support the Executive Director of Communications and Marketing with communications activities including: promotion of McCourt School events on McCourt School channels including weekly newsletters, flyers, and TV monitors around the McCourt School building. The person in this role will also be expected to liaise with McCourt School students to solicit feedback on event content and speakers, event format, trends in successfully communicating and marketing events to students.

Work Interactions

The Events Associate works under the direct supervision of the Senior Events Manager and is required to use independent judgment to help maintain a professional work environment.  This individual manages graduate assistants charged with supporting events at the McCourt School.

Requirements and Qualifications

• Bachelor’s degree and 3-5 years of experience in event management and communications or combination of education and relevant experience

• Proficiency in technologies related to the duties of the position, including Georgetown’s events management system

• High level of organization and attention to detail

• Exceptional customer service skills with the ability to cultivate partnerships

• Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers

• Experience in higher education is a plus

Work Mode Designation

This position has been designated as Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University.  Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Pay Range:

The projected salary or hourly pay range for thi