Executive Administrative Assistant

Nestlé Information Technology is the digital arm of the world’s largest nutrition, health, and wellness company. With 150+ years in business, 2,000+ brands, and 270,000+ diverse team members—you’re joining an organization that’s revolutionizing food and championing global humanitarian efforts with technology at its core.

 

Joining Nestlé IT means you’ll never stop learning and sharpening new skills. Tools, technologies, and innovation for the next generation of food is part of it. Working with team members from different cultures and corners of the world on truly meaningful initiatives is what makes our work inspiring. Think beyond technology. Feel like you belong. Join a Force for Good.

POSITION SUMMARY:

You’ll provide advanced administrative and organizational support to our leadership teams. No two days look the same – you’ll coordinate projects, lead distribution of information, schedule and coordinate large workshops, meetings, and travel arrangements all in a given week. You’ll also find yourself supporting special projects, creating presentation materials, preparation of reports/spreadsheets, and providing administrative support to various committees.

• Receive phone calls & emails for the executive, and act as the liaison between the office and internal customers, company executives, and outside firms
• Calendar management for senior level executives in the Arlington Hub
• Maintain the confidentiality of sensitive information and materials
• Greet visitors and determine whether they should be given access to specific individuals
• Attend meetings, take detailed notes, and distribute minutes to relevant stakeholders
• Assist in preparing and editing presentations, reports, and other documents as needed
• Coordinate and provide meeting support for team events including luncheons and off-site meetings (i.e., scheduling meetings rooms, coordinating food, logistics)
• Organize Leadership Team meetings and Operational Reviews
• Provide clerical assistance including mail distribution, document reproduction & distribution, translation, and invoice & expense report processing
• Develop and maintain the physical and electronic filing system for department records
• Serve as a representative of Nestle IT and Digital by coordinating with various leaders in the Arlington office and ensuring support in any ad hoc activities 

 

Requirements

• High School diploma or certificate 
• 5 + years of professional experience as an executive assistant at a large organization with 1+ of those years supporting one or C level executives
• 3+ years of experience working with the Microsoft Suite, including Outlook, Word, and PowerPoint
• 1+ year of experience using SAP Concur (or similar system) for expense reporting

 

Other

• Associate’s or Bachelor’s degree from an accredited institution is preferred

 

Don’t meet all the qualifications listed under “other”? These are preferred, but not required. When you apply for a role with Nestlé, we ensure that individual confidentiality is held to the highest regard. We are intentional about creating an inclusive workplace for everyone. We consider our associates our most valuable assets. Please apply for full consideration.

 

The approximate pay range for this position is $83,000.00 to $112,000.00. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Final compensation may vary based on factors including but not limited to knowledge, skills and abilities as well as geographic location. Nestlé offers performance-based incentives and a competitive total rewards package, which includes a 401k with company match, healthcare coverage and a broad range of other benefits. Incentives and/or benefit packages may vary depending on the position. Learn more at About Us | Nestlé Careers (nestlejobs.com)

 

REQUISITION ID:

346851

 

It is our business imperative to remain a very inclusive workplace.
 
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