Administrative Assistant

Summary

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. 

Pay Range: $18 - $24/hourly (DOE)

Location: West Chester, OH

Schedule: (On-Site) Monday - Friday, 8:30am - 5:00pm

Essential Duties and Responsibilities  

include the following. Other duties may be assigned as necessary. 

• ​​​Answers and transfers phone calls, screening when necessary. 

• ​Confirms shipments with patients. 

• ​Welcomes and directs visitors and clients. 

• ​Maintains filing systems as assigned. 

• ​Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed. 

• ​Responds to and resolves administrative inquiries and questions. 

• ​Coordinates and schedules travel, meetings, and appointments for managers or supervisors. 

• ​Prepares agendas and schedules for meetings. 

• ​Records and distributes minutes or other records for meetings. 

• ​Maintains office supplies and coordinates maintenance of office equipment. 

• ​Performs other duties and responsibilities as assigned.​​ 

Qualification Requirements 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• ​​​Excellent verbal and written communication skills. 

• ​Excellent interpersonal and customer service skills. 

• ​Proficient in Microsoft Office Suite or related software. 

• ​Excellent organizational skills and attention to detail. 

• ​Basic understanding of clerical procedures and systems such as recordkeeping and filing. 

• ​Ability to work independently. 

• ​Provide the highest level of professionalism, responsiveness, and communication  

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