DOC Pontiac CC Office Associate - Records Office

Job Requisition ID: 49555 
Closing Date: 09/23/2025 11:59 p.m.
​Agency: Department of Corrections - Pontiac Correctional Center
Class Title: OFFICE ASSOCIATE - 30015 
Skill Option: Keyboarding 
Bilingual Option: None
Salary: Anticipated Starting Salary $4161 a month; Full Range $4161 - $5569 a month
Job Type: Salaried
Category: Full Time 
County: Livingston
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME
Merit Comp Code: 

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

While not required, a Resume/Curriculum Vitae (CV) is recommended.  When applicable, title that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application.  Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility.  Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

 

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No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

Pontiac Correctional Center is seeking a motivated, detail-oriented individual to serve as an Office Associate to add to our Record Office team.  In this role you will be responsible for processing, pulling and packing master files for all transfers out of the facility. In addition, you will prepare, distribute, and maintain correspondence, memorandums, logs and informational packets. The desired individual will be organized, able to multi-task, and perform duties in a high functioning office.  The ideal candidate will be well versed in composing and keyboarding correspondence to outside agencies, and maintaining files. We invite all qualified candidates to apply. 

Essential Functions

• Prepares informational packets and drop slips for all individuals in custody leaving the facility on WRITS, Medical Furloughs, Critical Illness Furloughs, Funeral Furloughs, transfers, parolees, discharges, detainer compacts, day releases, etc. 
• Processes, pulls, and packs master files for all transfers out of the facility.
• Performs clerical duties for the Record Office.
• Maintains, updates, keyboards, and distributes official court documents for individuals in custody housed at main facility and medium security unit.
• Composes and keyboards complex and specialized charts, reports, documents, forms, memoranda, and letters.
• Processes, distributes, and coordinates the compliance of all attorney and court ordered phone calls.
• Performs other related duties as required or assigned which are