Administrative Assistant 1

Posting number: N-2026-55749

Department: Office of the Lieutenant Governor

Division: LG Bd of Pardons

Job classification: Administrative Assistant 1

Posting type: NCS External

Categories: Administration, Office and Administrative Support

Summary

Examples of duties

This position supports the Board of Pardons by reviewing applications, preparing case materials, and maintaining accurate records. It ensures clear communication with applicants, representatives, and agencies throughout each step of the process. As an Administrative Assistant 1, you will perform the following duties:

• Application Review: Examine clemency applications and request additional information when needed
• Case Preparation: Organize investigative reports and verify crime information for merit review
• Decision Processing: Record Governor decisions, prepare notifications, and send required memos
• Record Access: Use systems to obtain criminal history documents, dockets, and related records
• Stakeholder Communication: Provide clear guidance to applicants, representatives, and partner agencies
• Document Management: Assist with retention, archiving, and completion of special assignments

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 8:30 AM to 4:30 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position. 
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training.

Additional Requirements:

• You must have one or more years of experience with reviewing processes and procedures within an office setting.
• You must have one or more years of experience entering and tracking data within a website/database.
• You must have one or more years of experience maintaining and retaining records.
• You must have one or more years of experience reviewing documentation received from outside organizations for accuracy.
• You must have one or more years of experience in community outreach.
• You must be able to perform essential job functions.

Legal Requirements: 

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). 
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be acce