Project Coordinator, PMO - Cell Therapy

Working with Us
Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us.

Position Summary

Bristol Myers Squibb is seeking a Project Coordinator for the Devens Cell Therapy Facility (CTF) in Massachusetts, to support the Site Project Management Office and manage its project portfolio. Typical projects supported by the PMO include site readiness for new launches, implementation of new technologies and materials, digital system improvements, changes to the capabilities of the plant, and technical and business process changes. The Project Coordinator will support the Site Project Management Office (PMO) by managing project lifecycle activities, providing functional project status updates, and supporting portfolio governance. This role is critical in ensuring the smooth operation of the PMO and the successful execution of various projects across the site. This position will also manage projects and collaborates on these efforts with site and global stakeholders across manufacturing, quality, supply chain, information technology, facilities, manufacturing science & technology, and other functional areas. This position reports in through the site’s PMO team and is actively involved in the maturation of site project and portfolio management processes, tools, and methodologies.

Key Responsibilities:
• Support weekly PMO governance activities, including status updates and document management.
• Manage project lifecycle activities from ideation through end-of-life, ensuring all necessary documentation (Business Case, Project Plan, Change Reports, Resource Management, Closure reports, etc.) is complete and up to date.
• Assist in quarterly portfolio governance activities, including data collection, analysis,
stakeholder review, slide deck preparation, and meeting organization.
• Act as the primary point of contact for internal portfolio management system.
• Manage the project portfolio by ensuring accurate data input, analysis, and integrity.
• Provide portfolio management reports to enable informed leadership decision-making.
• Develop and manage portfolio dashboards using Microsoft tools (SharePoint, Lists,
PowerBI).
• Manage team SharePoint sites, Teams channels, and email communications.
• Monitor resource utilization across projects, ensuring alignment with budgetary objectives and financial analysis.
• Support the administrative needs of the PMO, ensuring all tools and systems are effectively utilized and maintained.
• Prepare and deliver project status updates, meeting minutes and presentations to team members, leaders, and stakeholders.
• Manage project planning, including development of business cases, approach, planning activities, scoping, schedules, and securing necessary resources.
• Capture and share project information electronically using online knowledge
management tools.
• Promote PMO best practices and a culture of collaboration, cooperation, and execution excellence.
• Promote a culture of collaboration, cooperation, and execution excellence through effective communication and problem-solving.
• Support strategic initiatives and operational excellence projects with analysis and lean approaches, using change management methods to mitigate barriers.
• Ensure compliance with regulatory and industry standards, maintaining up-to-date knowledge of changes impacting project management practices.
• Foster and maintain relationships with key stakeholders to ensure alignment and support for project initiatives.

Qualifications & Experience

• Bachelor’s degree in engineering, science, business, or a related field required, advanced degree preferred
• PMP/CAPM certification strongly preferred.
• Minimum 3 years of relevant experience required with a proven record of successfully supporting and facilitati