Executive Assistant

Overview:  

To provide timely and accurate administrative support services for our managers to enhance the quality of the overall service we provide to our clients and employees. 

Benefit Information: 

ABM offers a comprehensive benefits package.  For information about ABM’s benefits, visit ABM 2024 Employee Benefits | Staff and Management Team Members 

401(k) – You become eligible to make personal contributions beginning the first of the month following 30 days of employment. You become eligible for the ABM match beginning the first of the month following six months of employment. ABM matches your pre-tax and/or Roth contributions, dollar for dollar, for the first 3%. For the next 2%, ABM contributes $0.50 for each dollar you contribute. Your contributions and match are immediately vested.

Essential Functions: 

Initiate first level of payroll and HR processing procedures. 

Assist managers with pre-employment processing of employees to include ensuring proper completion of paperwork and pre-employment background checks. 

Maintain employee files. 

Understand and create spreadsheets for financial reports. 

Ensure  invoices are processed for payment. 

Process payroll bi-weekly, gather and tabulate time records for employees daily. 

General data entry duties & office administration such as answering phones, filing, copying, etc. 

Provide excellent service to client and employees. 

Maintain administrative records and documents pertaining to the account. 

Record minutes of meetings. 

Book travel. 

Prepare reports as assigned by Management. 

Order equipment. 

Handle other duties as assigned by Management. 

Minimum Requirements: 

GED or High school diploma required  

Associate degree or higher preferred 

2-3 years of successful office administration experience 

High energy level and enthusiastic 

Proficient in Microsoft Office and Corrigo work orders 

Comfortable with having flexible hours 

Experience with hourly time record-keeping procedures 

Experience processing new employees 

Strong organizational skills 

Excellent interpersonal skills 

Ability to work in a team environment 

Sense of urgency to complete tasks and meet deadlines; self-directed 

Ability to handle confidential information 

Ability to handle multi-faceted jobs with completing normal duties 

#200