Administrative Assistant, Attendance NPHS

The North Penn School District seeks to develop a community that values and adapts to diversity. We strive to acknowledge, respect, understand, and celebrate the dynamics of racial and cultural differences. Through the development of culturally proficient staff, the establishment of structures that promote equitable opportunities, and partnerships with families and students, our school district will create an environment of respect where all members of the school community are empowered to learn, grow, and appreciate one another.  We look forward to your interest! 

Title: Administrative Assistant, Attendance NPHS

Reports To:  Assistant Principal

Takes Direction From:  Assistant Principal

Schedule/Calendar:  7.5 hours/day 37.5 hours/week 187  days/year

Summary:  Responsible for maintaining accurate attendance records of all students assigned to Home Office.

Essential Functions:

• Assists assistant principal, counselors, and home office secretary in variety of secretarial and clerical duties
• Prints attendance and updates printed copies with tardy students, suspensions, field trips, corrections, etc.
• Communicates with parents and staff via telephone, email, and written correspondence
• Makes daily attendance corrections as needed and records corrections from previous days
• Activates auto-call system daily
• Prepares absence letters to parents
• Coordinates admission of students late to school and early dismissals
• Follows attendance procedures established by district/building
• Updates emergency info in Student Plus
• Completes and submits maintenance forms for address changes
• Assists with school-wide mailings
• Assists with end-of-year checkout
• Assists with graduation preparations (diplomas, caps & gowns)
• Monitors students sent to office until administrator or counselor is available
• Cooperates with police, probation officers, detectives, and school security
• Investigates truancies
• Files all written communications for absences, late arrivals, and early dismissals
• Sends excessive late and excessive absence letters
• Additional duties as assigned by assistant principal

Education and/or Certification Required:  

• High school diploma or business background
• Associate's degree preferred

Experience Needed:  

• Computer experience
• General office experience
• Telephone and interpersonal communication skills experience

Requisite Skills: 

• Computer, organizational, interpersonal, clerical and filing, general office
• Ability to respond to multiple tasks at one time

ADA Compliance:

Reasonable accommodations may be made to enable individuals with disabilities to perform the functions of this position.  

Physical Requirements: (Choose one of the following.)

? Sedentary ? Light work           ?  Medium work

? Heavy work ? Very heavy work

ADA Compliance: 

Physical Requirements:  Choose one of the following.  Most desk jobs are sedentary or light:

Sedentary:  involves sitting most of the time.  Incumbent should be able to exert up to 10 lbs of force occasionally, and/or a negligible amount of force constantly to lift, carry, push, pull or move objects. 

Light work:  If the use of arm and/or leg control requires exertion of forces greater than that for sedentary work and the individual sits most of the time, the job is rated for light work.  The incumbent should be able to exert up to 20 lbs of force occasionally, and/or up to 10 lbs of force frequently, and/or a negligible amount of force constantly to move objects. 

Medium work:  The incumbent should be able to exert up to 50 lbs of force