SR OFFICE ASSISTANT

The salary for this position is $4,033 to $5,364, monthly.

Thurston County Human Resources Department is seeking an experienced, motivated and enthusiastic full-time Senior Office Assistant who is dependable, discreet, willing to work in an office setting, and enjoys providing service to customers.

Essential functions may include, but are not limited to the following:

• Act as the first point of contact for visitors and employees to the Human Resources department.
• Welcome and assist visitors ensuring they feel comfortable and informed. 
• Answer department phones promptly and efficiently routing them to the appropriate division. Answer routine questions and respond to voicemails and email inquiries. 
• Receive all department invoices for payment. Review for completeness, assign funding codes, track and record transactions. Perform account receivables tasks.
• Scan (Laserfiche) files and perform records management (both electronic and paper) of department records, to include archiving records.
• Maintain, inventory and order all department office supplies.
• Perform document filing and organize records and files accurately.
• Retrieve, process and distribute mail.
• Provide administrative support to training and risk divisions, to include email monitoring. 
• Track new employee data for onboard training and orientation.
• Serve as the office emergency coordinator for drills and emergency issues.
• Manage conference room calendars and set appointments to avoid scheduling conflicts.
• Organize and maintain current information on the Human Resources intranet site. 
• May serve as back-up to the HR Assistant, if needed.

Employees in this classification work under general supervision and will report to the Executive Assistant.

To view the full job classification, click here: Senior Office Assistant.

 

WORKING CONDITIONS:

• Work Environment - Duties are performed in a quiet office setting in Olympia, Washington, primarily sitting at a front reception desk. This is an in-office position.
• Schedule – Monday – Friday, 7:30 a.m. to 4:00 p.m. Workload demands may occasionally require work outside the assigned work hours.
• Travel Requirements – Occasional travel may be required to attend meetings or trainings.
• Customer Interactions - Daily interaction through phone, in-person and video (Teams/Zoom) with Thurston County staff and public.

 

WHO WE ARE:

Thurston County Human Resources, located in Olympia, Washington, is deeply committed to our county employees – all 1,300 of them. Employees from all backgrounds, experiences, and education work to deliver top-notch services to the citizens of Thurston County. While our employees are serving the community, we at Human Resources, are behind the scenes, providing unwavering support to our talented workforce in areas of benefits, classification and compensation, employment law compliance, labor relations, recruitment, risk management and safety, training and organizational development.

Thurston County values the diversity of the people it hires and serves. Inclusion to us means fostering a workplace in which individual differences are recognized, appreciated, and responded to in ways that fully develop and utilize each person’s talents and strengths. We are dedicated to recruiting and developing a talented workforce from various cultures, lifestyles, backgrounds, and perspectives who are committed to our vision and core values. Thurston County Racial Equity and Inclusion Webpage

 

WHAT WE OFFER OUR EMPLOYEES:

• Work-Life Balance: We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle.
• Plan For Your Future: As a member of our team, you will enjoy great employee benefits, including a retirement plan, pre-tax savings accounts, as well as comprehensive health care and dental/vision care for you and your family. Please visit Thurston County Employee Benefit Plans for more information.
• Paid Leave: Full-time regular employees earn paid vacation in addition to paid holidays.<