Administrative Assistant - Connecticut

Wright-Pierce has an exciting opportunity for a part-time Administrative Assistant based in our Middletown, CT, office and with travel to our Westfield, MA, office twice a month. As an Administrative Assistant at Wright-Pierce, you will be part of a collaborative administrative team supporting a growing company. You will be responsible for the day-to-day office needs and may provide clerical support for other technical administrative assistants. If your skills are a match for the position below, we’d love to hear from you.

Responsibilities

• Point person for performing all office administrative tasks including but not limited to: ordering and stocking supplies; accepting and distributing mail; answering phones; scheduling and attending meetings; assisting with travel reservations; ordering lunches for in-house seminars; and photocopying, scanning, and electronic filing.
• Support lead office administrative assistant and other staff to produce project deliverables including but not limited to letters, memos, reports, and presentations.
• Ensure quality control of Wright-Pierce brand standards throughout all deliverables.
• Work closely with in-office supervisor and administrative team to support company-wide initiatives.
• Plan and execute employee office functions and gatherings.
• Manage supplies and repair services for office printers.
• Coordinate building maintenance and custodial services.
• Support Human Resources, Accounting, and IT departments with various tasks and duties, including onboarding of new employees and processing purchase requisitions and other related tasks.
• Connect with other assistants company-wide to provide cross-location support.
• Provide support with tracking and managing professional affiliation memberships & renewals.

Essential Functions

• Travel to and work from our Westfield, MA, office at least twice a month (days negotiable and pre-planned, mileage reimbursed)
• Exhibit outstanding organizational and time management skills.
• Be able to independently identify and complete tasks that may be overlooked by others but are critical to maintaining an excellent office environment.
• Demonstrate awareness of individual and team dynamics to effectively support office and company culture.
• Foster a welcoming and friendly environment to encourage employee engagement.
• Employ excellent written communication skills and assist with relaying technical information clearly.
• Believe in the core values of Wright-Pierce and personal qualities of integrity and commitment.

Experience

• 2 or more years of office administration
• Proficiency with Microsoft Office suite, specifically Word, Excel, PowerPoint, Outlook, and SharePoint. Specific expertise in MS Word layout and formatting is a must.
• Experience with PDF programs is a plus.

Education

• Associates degree (in related field) preferred

Office Location

• Middletown, CT with periodic travel to Westfield, MA 

Your Benefits 

Wright-Pierce’s goal is to foster a culture of health and wellness. We accomplish this by creating a work environment that promotes healthy living, encourages volunteerism, and supports personal development and well-being. To achieve this goal, we offer a variety of benefits, some of which are highlighted below. Check out our full benefits overview for more. 

• Medical, dental, and vision insurance beginning on date of hire
• Wellness program with fitness reimbursement
• Mental health and well-being benefit
• Paid volunteer hours
• 401(k) match with employer match and profit-sharing contribution with no vesting period
• Defined career development path, mentorship program, and Wright-Pierce University training program
• Paid time off, paid and floating holidays, and paid parental leave
• Flexible work schedules and hybrid work environment

Best in Class Engagement

Our recent employee engagement survey, conducted by a nationally respected third party, revealed a highly engaged workforce with 87% responding and 94% of respondents indicating they would recommend Wright-Pierce as a place to work. These results are best-in-class for the A/E/C industry and reflect our commitment to creating a positive work environment. The firm’s top performing areas, based on employee feedback, include respect for others, opportunities to socialize, career opportunities, and life-work balance.

Equal Employment Opportunity

At Wright-Pierce we are committed to fostering, cultivating, and preserving a culture of diversity and inclusion. We provide equal employment op