Executive Assistant

At Definitive Healthcare, our passion is to transform data, analytics and expertise into healthcare commercial intelligence. We help clients uncover the right markets, opportunities and people, so they can shape tomorrow’s healthcare industry. Our SaaS platform creates new paths to commercial success in the healthcare market, so companies can identify where to go next.  

Our employees are kind, collaborative, energetic, approachable and driven. On top of that, we value the unique perspectives, backgrounds and voices of our employees. Why? Because their diverse experiences drive new ideas and help us build a better community. 

For over 10 years, we’ve built a collaborative culture driven by employees who share a passion for improving the healthcare ecosystem, enjoy giving back to the local community and value diversity and inclusion.  

One of the hallmarks of our culture is our commitment to community service. Through the DefinitiveCares program, employees can work with their choice of more than 40 charitable organizations, supporting causes from hunger and homelessness to healthcare, LGBTQ+ issues, racial justice, women’s initiatives and more. 2021 marked the sixth year that we had 100% employee participation in DefinitiveCares. 

We also provide a range of opportunities for employees to connect with each other. Employees can join any of our employee run affinity groups supporting causes such as women’s empowerment, LGBTQ+, Black, indigenous and people of color (BIPOC), disabilities and working parents and potential for many more. Affinity groups often enable greater education companywide through training, events and speaker series. 

We’re also a great place to work. For five years in a row, we’ve been recognized by the Boston Business Journal and the Boston Globe as a best place to work in Massachusetts. In 2022, Energage recognized us for Culture Excellence in Compensation & Benefits, Innovation, Great Leadership, Purpose & Value and Work-Life Flexibility! 

Think you’d be a good addition to our team? Explore our available positions here. We’d love the chance to get to know you.  

Your Challenge:

Definitive is looking for an experienced Executive Assistant to the CEO and CFO. This is an exciting role because, in addition to the day-to-day responsibilities of an Executive Assistant, this role also works with the CEO, CFO, and General Counsel to support Board Communication and Materials, Investor and Shareholder communication, as well as overseeing a small team of administrative assistants supporting other leaders. The ideal candidate is detail oriented, articulate, enjoys project management, and is capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. 

Here are some things you will tackle: 

As a key partner to the Executive Team, this is responsible and accountable in four key areas.  

1. Day-to-day administrative tasks 

• Maintain calendar and schedule for executives 
• Coordinate and book meetings and appointments, arranging sessions with multiple parties and groups 
• Collect and prepare information, agendas, and presentations for meetings with internal staff and outside parties 
• Design, produce and update complex documents, reports, slide decks, and presentations 
• Coordinate and book travel, compile documents for travel-related activities, and complete expense reports  
• When required, maintain minutes for meetings and uphold a strict level of confidentiality  
• Research, prioritize, and follow up on issues and concerns directed by executives, including those of a sensitive or confidential nature. Assist in the appropriate course of action or response  
• Provide general administrative/backup support, including covering reception and phone lines, welcoming guests and customers, scheduling conference rooms, and collecting mail, packages, or supplies 
• Assist in internal and external audits 
• Compose and prepare correspondence and craft first draft of certain emails 
• Assist with special projects and deliverables in support of department initiatives (e.g., QBR’s)

2. Board-level communication and materials