Global Medical & Scientific Affairs Operations Senior Coordinator

If you are a current Jazz employee please apply via the Internal Career site

Jazz Pharmaceuticals is a global biopharma company whose purpose is to innovate to transform the lives of patients and their families. We are dedicated to developing life-changing medicines for people with serious diseases — often with limited or no therapeutic options. We have a diverse portfolio of marketed medicines, including leading therapies for sleep disorders and epilepsy, and a growing portfolio of cancer treatments. Our patient-focused and science-driven approach powers pioneering research and development advancements across our robust pipeline of innovative therapeutics in oncology and neuroscience. Jazz is headquartered in Dublin, Ireland with research and development laboratories, manufacturing facilities and employees in multiple countries committed to serving patients worldwide. Please visit www.jazzpharmaceuticals.com for more information.

Job Description

Brief Description:

We are seeking a dynamic and detail-oriented Senior Coordinator to join our Global Medical & Scientific Affairs (GMSA) Operations team. This role offers a unique opportunity to support various functions within GMSA and Research and Development (R&D), contributing to the success of our medical and scientific initiatives. In this role the Senior Coordinator will establish skills and capabilities in a supportive and collaborative environment.

Essential Functions

• Support EDGE Leadership Team Members:
  • Manage expenses, travel arrangements, minute taking, and action follow-up.

• Meeting Coordination:
  • Provide logistical support for GMSA All Hands Virtual Meetings and Therapy Area Quarterly Virtual Meetings.
  • Organize on-site EDGE and/or GMSA meetings.

• Administrative Tasks:
  • Update distribution lists and organization charts monthly and as needed.
  • Process contracts and Purchase Orders in Coupa.
  • Handle HCP engagements in engagementNOW.
  • Provide ad hoc operational support for various projects.
• Logistical Support:
  • Assist with HCP activities led by the R&D HCP Engagement Center of Excellence (CoE).
• Data Management:
  • Support the operations team with data entry and collation into the designated budget tracking tool for GMSA.
  • Regularly review and follow up with owners of OKR SmartSheets.

• Training and Compliance:
  • Monitor and track GMSA training and quality assignments and metrics.
  • Periodically update GMSA onboarding materials and ensure their dissemination.

Required Knowledge, Skills, and Abilities

• Experience:
  • Previous experience in medical affairs contract management, including global contracting, medical operations, and/or logistics and planning is preferable but not essential.

• Professionalism:
  • High degree of professionalism, integrity, and collaboration.

• Technical Proficiency:
  • Proficiency in using software tools like Microsoft Office Suite, SmartSheet
  • Financial platforms experience preferred

• Communication:
  • Exceptional verbal and written communication skills.

• Leadership and Teamwork:
  • Strong leadership, team-building, and negotiation skills.
  • Ability to execute tasks effectively.

• Operational Excellence:
  • Ability to drive best practices and operational excellence in a dynamic, cross-functional environment.

• Analytical Skills:
  • Strong attention to detail and analytical thinking.
• Results-Driven:
  • Results-driven mindset with a focus on achieving goals.
• Collaboration:
  • Collaborative nature, actively seeking to partner with cross-functional and matrix teams.

• Organizational Skills:
  • Strong organizational skills, able to manage multiple priorities, meetings, and logistics.

• Coordination:
  • Ability to coordinate with and support both medical and other cross-functional leaders in various medical meetings.
  • Strong active listening and time management skills.

• Big Picture Thinking:
  • Ability to prioritize activities based on urgency and importance.