MANAGER, CONTRACT ADMINISTRATION

 

             

POSITION GOAL

Serve as the primary point of contact with internal and external parties in relation to contract management, contract compliance and contract issues such that the Facilities Department consistently delivers cost effective and timely school facility improvements of the highest quality consistent with the District’s goals.

 

ESSENTIAL PERFORMANCE RESPONSIBILITIES

The Manager, Contract Administration shall carry out the performance responsibilities listed below. 

• Manage the preparation and revision of contracts that involve the purchase of sale of goods and services. 
• Provide outstanding customer service and use positive interpersonal communication skills. 
• Oversee proposal planning and administration of contracts and support the negotiation of terms and conditions. 
• Prepare contract briefs and revisions summarizing contractual requirements and budgets. 
• Monitor and review contract and agreement documents, and notify Director, Program Controls regarding required adjustments. 
• Prepare contract change notices, monitor contractor performance, including the reporting and status of contractor and owner deliverables. 
• Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules. 
• Prepare and disseminate information to appropriate employees regarding contract status, facilitate contractor meetings. 
• Develop and implement a work flow process that effectively and efficiently procures contracts and authorizes services and the delivery of goods for the Facilities Department. 
• Perform closing activities, analyze and mitigate risk as needed. 
• Provide contract summaries and ensure contract execution in accordance with School Board policy. 
• Monitor and review contract and agreement documents, and notify Director, Program Controls regarding required adjustments so that all contracts within the Facilities Department comply with all Board Policies and State regulations. 
• Review and provide recommendations to the Director, Program Controls on all formal solicitations. 
• Provide routine reviews of specifications for goods, scope of work for services and statements of work for complex projects. 
• Ensure appropriate performance standards, quality, delivery, life cycle cost and warranty are identified in formal one and two-step solicitations. 
• Ensure compliance with Board rules and applicable federal laws and regulations. 
• Perform and promote all activities in compliance with the equal employment and non-discrimination policies of The School Board of Broward County, Florida. 
• Participate in training programs offered to enhance the individual skills and proficiency related to job responsibilities. 
• Review current developments, literature and technical sources of information related to job responsibilities. 
• Ensure adherence to safety rules and procedures. 
• Follow federal and state, as well as School Board policies. 
• Perform other duties as assigned by the immediate supervisor or designee.

   

MINIMUM QUALIFICATIONS & EXPERIENCE

• An earned bachelor's degree from an accredited educational institution with major course work in business, accounting or related field required.
• A minimum of five (5) years of experience and/or training, within the last ten (10) years, in the field related to the title of the position.
• Experience in contracts administration, budget management and common project delivery methods in construction required.
• Excellent communication skills and strong attention to detail.
• Must exhibit a solid understanding of contracting principles, practices, rules, regulations and procedures of governmental agencies required.

 

PREFERRED QUALIFICATIONS & EXPERIENCE

• An earned master's degree from an accredited educational institution with major course work in business, accounting or related field preferred.
• A minimum of seven (7) years of experience and/or training, within the last ten (10) years, in the field related to the title of the position is preferred.
• Florida Certified Contract Manager preferred. Demonstrated experience managing a similar function in an educational institution preferred.

 

SIGNIFICANT CONTACTS-frequency, contact, purpose

Works extensively with District and consultant staff, Procurement, Budget and Legal Department staff, and occasionally school administration to ensure the design work leads to high quality improvements to each and every school within the District.

 

PHYSICAL REQUIREMENTS

Light work: Exerting up to 20 pounds of force