Administrative Specialist

About the Department 

The Finance, Insights & Enterprise Solutions department brings insights and intelligence to inform decision making & drives digitalization and business solutions to attain NNI goals. Finance, Insights & Enterprise Solutions works closely across the organization to guide enterprise-wide resource allocations, investment choices, drive core operations and develop insights to drive growth and operational excellence across the value chain while innovating for future capabilities. Our focus on innovation ensures we're constantly building future capabilities. We're responsible for regulating accounting, upholding workplace safety, managing our supply chain and sampling, supporting technological and data innovation, insights and analytics, delivering patient support solutions, maintaining our facilities and assuring the integrity and completeness of all business transactions. At Novo Nordisk, you will have the opportunity to build a life-changing career in a global business environment. We encourage our employees to make the most of their talent, and we reward hard work and dedication with opportunities for continuous learning and personal development. Are you ready to maximize your potential with us?

 

The Position

Performs a variety of highly diverse and complex administrative tasks and activities of a responsible nature for a department, function or management requiring sound planning, organization, judgment, adaptability, and accountability.

 

Relationships

Directly supports one or more individuals. Interacts with internal and external sources at the upper management level on matters of importance to the function, the department, and/or of a sensitive nature. Provides guidance and assistance to lower-level clerical/administrative positions. May interact with global employees.

 

Essential Functions

• Coordinates multiple processes, procedures, or programs
• Develops reports and presentations
• Directs administrative activities, develops and organizes procedures, and uses considerable written and verbal communication skills to represent the department
• Handles calendar management on behalf of the individuals supported
• Independently researches a wide variety of information requests and gathers and compiles reports and data
• Participates on, and provides administrative support to, project teams
• Performs a variety of routine office duties involving typing, invoicing, record and file maintenance, data entry, meeting/travel arrangements, planning and execution of either on or offsite department meetings, processing expense reports, department event planning (e.g. off sites, team building, group meetings), running reports, budget processing, and vendor management
• Performs other clerical/administrative and support duties as needed
• Provides support for budgets and may support a team with tracking budget spend
• Reviews and responds to correspondence and prepares documents and forms
• Works with internal and external parties to initiate, coordinate, and manage a variety of special projects which may require the knowledge of special terminology, practices, procedures, or operations

 

Qualifications

• A high school diploma or GED required
• A minimum of 6 years of administrative or related experience required. Advanced training or administrative certification a plus
• Ability exercise independent discretion and/or judgment
• Ability to handle sensitive and confidential information
• Ability to interact with all levels inside and outside of the organization along with HQ and Global Affiliates
• Ability to manage multiple priorities
• Ability to understand implications of work and make recommendations for solutions
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