Contracts Administrator

Set Pay Rate: $125,000 USD annually

Shift: Monday to Friday from 8:00am to 5:00pm

Job Summary:

Administers all aspects of the custodian contract at assigned site. Responsible for carrying out the objectives, development,  evaluation of contract proposals, purchasing, contract implementation, and quality control.  Assists in development and evaluation of long-term contracts and acquisition and implementation of service contracts.  Responsible for the selection, training, supervision, and evaluation of contract site staff.    Position requires strong interpersonal skills and compassion and respect for persons with disabilities.

Essential Functions:

Contract Administration/Development

• Evaluate proposed service contracts and make recommendations
• Prepare all required documentation for contract development
• Prepare pricing for new contract proposals and contract renewals
• Prepare lists for all required supplies and equipment for contract proposals
• Responsible for purchases of required materials, keeping within budget guidelines
• Obtain best value for supplies, equipment and subcontractors
• Monitor supply orders; verify and cross check

Oversight of Site Management

• Responsible for 24 hour management of custodial services. Responsibilities include, but are not limited to, tracking service calls, maintaining records and reports per contract specifications and scheduling of all work and special projects
• Responsible for the maintenance of inventory documentation
• Responsible for the maintenance of equipment maintenance schedule.
• Responsible for overseeing the interviewing of non-disabled and disabled applicants
• Responsible for overseeing the training and evaluation of all employees at assigned sites
• Responsible for the management of disabled and non-disabled personnel to ensure job completion as per contract specifications
• Responsible for conducting safety training and implementing safety policies and procedures
• Responsible for development of work schedules for personnel to meet contract requirements and keep within budget to include maintenance of time and payroll data
• Responsible for submission of all required documentation for employees
• Responsible for preparation of schedules and for ensuring implementation
• Responsible for the preparation of Quality Control Plan and ensuring implementation
• Responsible for communicating quality issues to Chimes District of Columbia staff and customers and ensuring resolution of said quality issues
• Work cooperatively with the Human Resource Office Staff to sustain employment for individuals with disabilities
• Act as custodial Project Manager in that person’s absence

General

• Ensure all contractual requirements are met and on time
• Comply with Contractor’s rules for the sites, security guidelines and all Chimes District of Columbia policies and procedures
• Observe all security regulations at contract sites
• Ensure that all staff members observe Contractor’s rule for the sites, security guidelines and all Chimes District of Columbia policies and procedures
• Attend meetings as required
• Use technology for the completion of specified job duties
• Attend work regularly according to assigned work schedule and/or contract specifications and in accordance with Chimes District of Columbia Policy
• Attend and participate in in-service training, staff meetings, and other activities to facilitate professional development
• Work cooperatively with others including all staff, supervisors, administrators, co-workers, Chimes District of Columbia employees, community professionals, customers, vendors and the public
• Communicate quality issues to Chimes District of Columbia staff and customers
• Establishes and maintains positive relationships with government facility staff
• Receive and act on reports and requests from contracting office personnel
• Present ideas and recommendations to DO based on contract needs
• Analyze, review, and suggest solutions to operational challenges
• Be available within one hour during normal working hours and within two hours after hours to respond to contracting officer
• Attend meetings with government, facility, and customer representatives
• Follow instructions and abide by Agency policies and procedures and contract specifications
• Work cooperatively with HR to sustain employment for individuals with disabilities
• Pass and comply with CPR/First Aid training and OSHA training

Secondary Functions: