Associate Director of Student Life - Temporary

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

Posted Job Title

Associate Director of Student Life - Temporary

Job Profile Title

Temporary Employee - Non-Exempt

Job Description Summary

The University of Pennsylvania Carey Law School is one of the nation’s oldest and most distinguished law schools. We offer a distinctive cross-disciplinary legal education, drawing on the depth and breadth of the University of Pennsylvania, and a supportive intellectual community for our scholars, staff, and students alike.

The Student Affairs Office is charged with defining and developing this internal culture of Penn Carey Law’s student-focused community. The Associate Director of Student Life has primary responsibility for ensuring the student-run events represent Penn Law’s excellence internally and externally, that these events are coordinated and designed to enhanced students’ educational experience, and that students planning these events gain professional skills in managing these important projects. The Associate Director also works closely with the Associate Dean of Students to develop and implement programming and events that foster a community culture of collegiality, inclusivity, and wellness.

The Associate Director of Student Life is a full-time position, reporting to the Associate Dean of Students, and collaborating extensively with the Student Affairs team and other Penn Carey Law student services departments. This position has responsibilities in the following areas

Job Description

Student Group Systems and Procedures:

• Monitor and manage systems to ensure that student organizations adhere in their programming, to departmental, Law School, and University regulations, policies, and procedures.
  • Communicate updates to online information related to student events, policies, and procedures to Associate Dean of Students. 
• Monitor and manage systems to ensure student programming is coordinated and non-redundant; encourages collaboration of student groups with other students and student groups, with administrative departments, and with faculty and Centers & Institutes; and allows for maximum attendance by those interested.
  • Analyze and assess incoming student event requests; resolve potential conflicts with programming from other students/student groups, administrative departments, or academic events.
  • Review and assess community communication mechanisms, Penn Law Calendar entries, and Facilities room reservation system for all upcoming events.  Identify and develop systems to notify pertinent student groups and administrative departments about potential scheduling conflicts and redundancies as well as potential synergies. 

• Report on student groups’ and Student Affairs’ events to Associate Dean of Students.
• Liaise with and represent the Student Affairs Office to other pertinent offices (Conference & Events, Facilities, ITS, etc.) to provide students with coordinated maximum support.

Student-Facing Event Support

• Serve as front-line assistance for students planning non-conference level programming.
  • Provide counsel on logistics, catering, calendaring, room set-up, content, etc.
  • Ensure that student groups’ information about their events is as robust as possible.
  • Identify gaps in entries to the relevant programming systems; notify event planners. 
• Work with students to ensure a level of professionalism at each event.
  • Working with Facilities and other partners, develop systems/check lists to support students in putting on excellent events while enhancing their professional skill sets.
  • Ensure that all event logistical needs are met and that students are supported in understanding all steps to