Executive Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Raritan, New Jersey, United States of America

Job Description:

Johnson & Johnson is recruiting for an Executive Administrative Assistant to support our MedTech Surgery team located in Raritan, NJ.

Per our J&J flex policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week.

Fueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments.

Are you passionate about improving and expanding the possibilities of Orthopaedics? Ready to join a team that’s reimagining how we heal? Our Orthopaedics teams help keep more than 6 million people moving each year while delivering clinical and economic value to surgeons and healthcare systems. Our teams build solutions for joint reconstruction; trauma and craniomaxillofacial; sports, extremities, and elective foot and ankle; spine; and robotics and digital surgery.

Your unique talents will help patients on their journey to wellness. Learn more at https://www.jnj.com/medtech

We are searching for the best talent for an Executive Assistant who will play a crucial role in supporting the Head of Ethicon Strategy and Strategic Capabilities. This position requires a proactive individual capable of maintaining a highly professional and efficient office environment while exercising sound judgment and discretion. The successful candidate will be adept at independently assessing and resolving complex situations, demonstrating flexibility in response to shifting priorities.

Key Responsibilities:

• Prepare and manage correspondence, presentations, agendas, and other documentation as required by the leadership team.
• Effectively manage and maintain calendars and communications, ensuring optimal scheduling of meetings.
• Schedule and coordinate internal and external meetings, company visits, and video conferences using Outlook, Teams, Zoom, and other meeting technologies.
• Organize and oversee domestic and international travel arrangements, including the preparation and completion of travel expense reports.
• Interact professionally with internal and external management on a daily basis while handling sensitive and confidential documents and materials during in-person and virtual meetings.
• Demonstrate strong organizational skills to multi-task and prioritize effectively in a fast-paced and matrix environment.
• Ensure attention to detail and accuracy in all tasks and deliverables.
• Utilize knowledge of company and division objectives, organizational structure, and policies and procedures to enhance efficiency and effectiveness.
• Make recommendations for process improvements and workflow enhancements as appropriate.
• Support event coordination efforts, overseeing logistics and execution of various organizational events and meetings.

Qualifications / Requirements:

• A minimum of a high school diploma is required. An Associate's Degree is preferred.
• A minimum of 6 years of experience supporting senior management is required.
• Strong organizational skills and demonstrated ability to prioritize multiple projects and meet deadlines.
• Customer and employee-focused and able to work under minimal supervision.
• Team mentality with the ability to work independently and as part of a team in a fast-paced environment.
• Proficient in Microsoft office programs (Word, Excel, PowerPoint, Outlook, etc.).
• Excellent verbal and written communication skills, with exceptional interpersonal skills and ability to interact effectively with all levels of the organization.
• Attention to details and good judgment to solve problems regarding project, department or division-related work.
• Ability to be pro