Business Operations Specialist (Administrative Specialist 2)

Initial Posting Date:

09/23/2025

Application Deadline:

10/19/2025

Agency:

Department of Human Services

Salary Range:

$4,207 - $5,842

Position Type:

Employee

Position Title:

Business Operations Specialist (Administrative Specialist 2)

Job Description:

The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.

Opportunity awaits!

Join our team as a Business Operations Specialist (Administrative Specialist 2) and contribute to our success! You'll have the chance to lead support staff and ensure efficient office operations. If you have passion for leadership and effective organizational skills, apply now!

Summary of Duties

As a Business Operations Specialist, you will:

• Update business procedures and suggest changes to management to keep the business compliant and trustworthy.

• Lead and mentor support staff in the main office and other district offices by providing coaching, mentoring, and training based on their needs.

• Conduct security reviews and audits to ensure compliance with DHS rules and policies and recommend corrective actions.

• Manage office resources by overseeing the ordering and inventory of documents, supplies, equipment, and furniture.

• Provide feedback to management, suggest improvements, and help monitor and evaluate business functions.

• Be the primary financial support for the office and assist other district offices with financial needs as required.

Minimum Qualifications

• Three years of secretarial or administrative support experience that includes:

  • coordinating office procedures,

  • preparing narrative and statistical reports,

  • and administrative data collection and analysis; OR

• An associate degree in general office occupations and two years of secretarial or administrative support experience that includes:

  •  coordinating office procedures,

  • preparing narrative and statistical reports,

  • and administrative data collection and analysis; OR

• An equivalent combination of education and experience.

Essential Attributes

We are looking for candidates with:

• Communication skills, with experience building consensus, facilitating meetings, and collaborating across agency and organizational levels.

• Experience delivering exceptional customer service in a fast-paced environment, effectively engaging with diverse clients.

• Experience working within teams, setting clear goals, and fostering a positive, inclusive work environment.

• Attention to detail, with experience analyzing situations and information and i