Transportation Administrative Assistant

Title: Transportation Administrative Assistant

State Role Title: 19013

Hiring Range: Salary up to $46,000.00

Pay Band: 3

Agency: Dept Behavioral Health/Develop

Location: Central State Hospital

Agency Website: https://dbhds.virginia.gov/facilities/csh/

Recruitment Type: General Public - G

Job Duties

***Any and all qualifications that you have must be represented in your application/resume as verifiable work experience.***

Central State Hospital (CSH) is a 277 bed Joint Commission accredited psychiatric inpatient facility located in Petersburg, Virginia. CSH has proudly been serving citizens of the Commonwealth since 1870, when we opened our doors as the first psychiatric hospital in the country dedicated to the treatment of African Americans. A new and modern CSH is currently under construction on the same property, with a scheduled completion date of 2027.

CSH maintains the only maximum-security treatment facility in the state (111 beds). We also have 166 beds available for individuals in the community who need inpatient care, as well as individuals in the criminal justice system. We believe that treatment should be holistic and focused on the person’s individual needs, recognizing that recovery is not linear or the same for every person. Treatment modalities may include medication, evidence-based group and individual therapy, peer support, psychosocial rehabilitation, vocational training, preparation for court, and treatment for substance use.

Central State Hospital is currently recruiting for a Full-Time Transportation Services Administrative Assistant. The Administrative Assistant receives, Reviews, Prioritizes and Coordinates all travel tickets and work requests through the CMMS/TMS system.

Job Duties:
- Daily receives, reviews, prioritizes all incoming travel tickets and work requests to include corrective,
preventive, and project maintenance requests through the CMMS/TMS software.
- Acts as a liaison between the customers on the complex and the technicians and
supervisors in the craft shops by assisting in the communication process as needed.
- Accurately inputs labor, materials, and work performed data as accurately as
possible within the limitations of the data being returned as needed for electronic
completion through the CMMS/TMS software.
- Assists craft shop supervisors as needed with monitoring their workflow through
the TMS report module and the daily report sent by the department of public
safety.

Minimum Qualifications

Advanced working knowledge of computers to include:
- Work order management software. (CMMS/TMS)
- Fiscal software. (eVA, Cardinal, FMSII, and Kronos)
- Microsoft Office Word, Power point and Excel.
- Email (Gmail).
- Valid Virginia Driver's License.

Additional Considerations

- None

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Application Requirements: Applications and résumés for this position are accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System only. Interview decisions will be based solely on the information provided in your electronic application and/or résumé. Please ensure you detail all relevant work experience clearly and specifically; we will not make assumptions about your qualifications.

Applications/résumés will begin to be reviewed within five (5) days of the posting date.

Background Investigation: All applicants are subject to an extensive background investigation and a pre-employment drug screening. This investigation may include fingerprint checks (State Police, FBI), local agency checks, Department of Social Services/Child Protective Services checks, employment verification, and verification of education relevant to the position.

Under Virginia Code §§ 37.2-314 and 37.2-408.1, the Department of Behavioral Health & Developmental Services (DBHDS) cannot employ or utilize as volunteers, individuals convicted of specific ("barrier") crimes or those with pending "barrier" charges.

Reasonable Accommodations: Reasonable accommodations are available to individuals with disabilities during the application and/or interview process in accordanc