Assistant Director, Parents Program, Annual Fund, Duke Alumni Engagement and Development

 

 

Assistant Director, Parents Program, Annual Fund, Duke Alumni Engagement and Development 

Annual Giving Officer

 

The Duke Annual Fund and Reunion (AF&R) program is part of Duke’s Office of Alumni Engagement and Development (AED).  The Duke Annual Fund has been an integral part of the Duke fundraising landscape since 1947. The AF&R team is comprised of nearly 30 dynamic and motivated professionals who are responsible for facilitating the raising of nearly $50 million in unrestricted support annually from over 52,000 donors.  There are three primary methods for securing philanthropic support—direct marketing and stewardship, peer-to-peer outreach performed by over 1,500 volunteers each year, and staff solicitation.  Our continued success is dependent upon close collaboration with colleagues in AED and within Duke’s 10 schools and main campus units.  The AF&R team is arranged by program—the Duke Parents Program, Next Generation Philanthropy, Leadership Giving, Reunion Engagement and Giving, and Fundraising Strategy and Operations.

 

As a member of the Duke Annual Fund staff in the Office of Duke Alumni Engagement and Development, the Assistant Director of the Duke Parents Program will play an integral role in raising more than $9 million annually from non-alumni parents. The position will develop relationships with a volunteer cadre of 950+ non-alumni parents to cultivate and solicit them to achieve class goals, create and oversee communications (volunteer resource materials, solicitations plan, etc.) and manage the volunteer management system. The assistant director will travel nationally to solicit donors; recruit and train volunteers; develop and manage relationships with university colleagues; and staff multiple events per year. This position will also direct the planning and execution of the Parents Program Webinar Series and work closely with the Parents, Next Generation Philanthropy and Leadership Giving teams on collaborative prospect strategies. The position reports to the Senior Associate Director for the Parents Program.

 

Parents Committee Volunteer Management     

• Recruit, train, and manage a subset of Parents Committee members with approximately 200 volunteers per class. Assistant Director will work with the Assistant Vice President for Parent and Leadership Giving, Senior Associate Director, and Program Coordinator on developing the cohort.
• Assist with the creation and maintenance of all volunteer resource materials, including an annual volunteer manual, monthly committee updates, timely solicitation samples, and additional resources as needed.
• Manage assignment processes for Fundraising, Welcome Outreach, and Stewardship volunteers including pulling lists of donors, creating assignments and sending them out to the volunteers.
• Oversee the implementation and execution of a volunteer management system, working with internal partners, to assist volunteers with their outreach and maintain the process internally.
• Establish ambitious fundraising goals—both dollars and class participation—and develop strategies to achieve these goals.
• Assist with Mentorlink, the mentoring program that connects parents with students. Working with the SAD, create the connections, communicate with mentors and mentees, and conduct analysis of the program to ensure its effectiveness.
• Maintain frequent contact with volunteers to provide support with recruitment, solicitations, and other tasks.
• Serve as point of contact for Duke parent donors and volunteers.
• Participate in research of incoming class and report to Senior Associate Director on leadership and committee member prospects.

 

Parents Events and Programming          

• Work with DAED Special Events to plan and implement 3-5 regional parent events annually; recruit hosts, provide Duke speakers, and prepare briefing materials. Attend event as primary staff person and oversee follow-up.
• Help with substantive programming during Orientation, Family Weekend, Winter Co-Chair Retreat, spring Parents Committee weekend, and Graduation.
• Plan and execute at least 3 Zoom Calls with Duke Leadership for Parents Committee members.  Calls are designed to be of particular interest to parents and provide an insider view into Duke.  Recruit speakers, advertise, prepare briefings for speakers, and follow up for each call.
• Coordinate an annual Webinar hosted by members of the Parents Committee for leadership Annual Fund prospects.

 

Qualify, cultivate, solicit and steward leadership Annual Fund prospects              

• Travel 6-8 times per year to identify, cultivate, solicit and steward a portfolio of leadership Annual Fund parent prospects. In addition, visit with alumni prospects as appropriate.
• Work with Parent a