Senior Learning and Engagement Specialist, Office of Sponsored Projects

Job Posting Title:

Senior Learning and Engagement Specialist, Office of Sponsored Projects

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Hiring Department:

Learning and Engagement

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

The Office of Sponsored Projects (OSP) serves as the coordinating office for externally funded research and sponsored projects at The University of Texas at Austin. The mission of OSP is to assist faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. We do that by assisting research faculty and staff with the following: proposal review, authorization, and submission; award negotiations and acceptance; account management; close-out, reports, audits, collection; professional development and education; export control, and research compliance.
 

UT Austin offers a competitive benefits package that includes:  

• 100% employer-paid basic medical coverage  

• Retirement contributions

• Paid vacation and sick time

• Paid holidays

• Eligible for telework

Please visit our Human Resources (HR) website to learn more about the total benefits offered.

Purpose

Serves as an outward-facing member of the Office of Sponsored Projects (OSP) Learning and Engagement team by building collaborative relationships with the UT research community and translating evolving research administration requirements into practical learning opportunities and operational guidance. Partners with OSP leadership, subject matter experts, and campus stakeholders to identify emerging needs, coordinate educational initiatives, facilitate knowledge sharing, and promote consistent research administration practices throughout the sponsored project lifecycle

Responsibilities

Learning Needs Assessment & Stakeholder Engagement

• Partner with OSP leadership, subject matter experts, and campus stakeholders to identify emerging learning needs, operational challenges, and opportunities for continuous improvement.

• Build and maintain collaborative relationships across the UT research community to understand evolving research administration practices and strengthen partnerships.

• Monitor trends, recurring questions, sponsor changes, and stakeholder feedback to identify opportunities for new or enhanced educational resources and outreach initiatives.

• Communicate stakeholder feedback, emerging issues, and recommendations to OSP leadership to inform learning priorities.

Learning Facilitation & Program Coordination

• Plan, coordinate, and facilitate instructor-led learning opportunities, including workshops, orientations, webinars, office hours, cohort-based programs, and other educational sessions for research administrators and OSP staff.

• Deliver engaging learning experiences using a variety of instructional and facilitation techniques that encourage knowledge sharing, discussion, and practical application.

• Coordinate subject matter expert participation to support high-quality learning opportunities.

• Support implementation and continuous improvement of the OSP Learning Continuum and related professional development initiatives.

• Support implementation and ongoing coordination of the OSP Learning Ambassador Program

Sponsor Guidance & Knowledge Management

• Monitor sponsor, federal, state, university, and OSP policy, procedure, and system changes affecting research administration.

• Analyze operational impacts and collaborate with subject matter experts to translate complex requirements into practical guidance for the research community.

• Identify recurring questions, emerging issues, and knowledge gaps that may require new or revised educational resources.

• Support the development of consistent messaging and guidance related to evolving research administration requirements.

Learning Resource Development

• Develop and maintain operational guidance and educational resources, including reference guides, FAQs, job aids, workflow documents, templates, and other knowledge resources.

• Collaborate with team members to support the development and dissemination of educational content through a variet