Employment Type:

Full time

Shift:

Description:

Functions as the primary contact for the Health Information Management (HIM) department within the assigned facilities with overall responsibility for health information management services that support the assigned facilities.  Oversees and manages Site Health Information Management functions including:  record preparation, document imaging, quality review, record storage and retrieval, release of information and birth certificate processing where applicable. 

Works collaboratively with the Regional HIM Director and other HIM leaders to ensure that established goals are optimally accomplished.  Coordinates daily operations for the site colleagues to ensure standards are consistently met.  Supports regional HIM functions for workload balance.

Responsible for the successful maintenance of patient records as well as organizational and administrative management of the assigned Health Information Management Department.  Ensures availability and security of the medical record in compliance with applicable statutes and standards governing health information management.  Works closely with other departments, including but not limited to Patient Access, Clinical Services, Patient Financial Services, Medical Staff, Information Services and other service areas to support revenue cycle efforts and maintain HIM service levels. 

Travels between assigned Regional Health Ministries (RHMs).

ESSENTIAL FUNCTIONS

Knows, understands, incorporates, and demonstrates the mission, vision, and values of the Ministry in leadership behaviors, practices, and decisions

Maintains the daily support of HIM services at the assigned facilities.  Coordinates scheduling of onsite HIM staff to ensure appropriate coverage. 

Oversees colleagues and the following processes:  record preparation, document imaging, quality review, record storage and retrieval, release of information and birth certificate processing where applicable. 

Collaborates with the Regional Director to establish strategies and goals for innovation, production and quality levels; coordinates allocation of staff resources to achieve optimal outcomes and workload balance.

Coordinates and facilitates HIM activities related to regulatory/accreditation surveys or audits.

Manages onsite HIM operations to ensure compliance with regulatory and accreditation requirements and standards. 

Facilitates and participates in HIM Committee meetings under the direction of the Regional HIM Director. 

Actively participates in committees and/or workgroups to establish best practices, policies and procedures to support a compliant quality health record.  Represents the HIM Department at hospital leadership meetings.

Working in conjunction with the Regional Director, Health Information Management, other HIM leaders and system office, develops and maintains policies and procedures, quality and quantity monitors, and department and facility performance improvement initiatives. 

Recruits, retains and manages HIM staff.  Ensures development and education of staff, including fostering teamwork, providing performance feedback, mentoring and coaching associates, scheduling in-service education and competency assessments, conducting performance evaluations, counseling and/or conflict resolution. 

Communicates and works with physicians/providers, physician office personnel, colleagues, clinical managers, vendors and others in order to ensure a quality health record and promote customer service.  Provides education to physicians/providers, physician office personnel, colleagues and others.

Ensures confidentiality of patient data is maintained in accordance with accepted standards of practice based on System Office and RHM policy as well as legal and regulatory requirements.

Assists in budget planning and management to meet operational goals and in alignment with projected RHM volume and/or service levels.

 May serve as relief support for departmental functions as the work schedule or workload demands.

Maintains a working knowledge of applicable Federal, State, and local laws and regulations, Trinity Health Corporate Integrity Program, Code of Ethics, as well as other policies and procedures in order to ensure adherence in a manner that reflects honest, ethical, and professional behavior.

MINIMUM QUALIFICATIONS

Must possess a demonstrated knowledge of Health Information Management functions, as normally o