Executive Assistant, C-Suite

Company Description

About Covista

Covista is America's largest healthcare educator, serving more than 97,000 students and supported by a community of 385,000 alumni across five accredited institutions. Through personalized, tech-enabled education powered by 10,000 faculty and colleagues, Covista expands access to healthcare careers and addresses the U.S. healthcare workforce shortage at scale. Covista is the parent company of American University of the Caribbean School of Medicine, Chamberlain University, Ross University School of Medicine, Ross University School of Veterinary Medicine and Walden University.

Our colleagues come from a wide range of backgrounds, business, academia, healthcare, government and nonprofits, and are part of a culture where doing exceptional work and making a meaningful difference for students and society aren't separate goals—they're one and the same. This means creating an environment where colleagues can develop new skills, build careers that match their ambitions and see the tangible impact of their work on healthcare education and workforce development. Colleagues who deliver results and embrace new tools to work smarter are valued for their contributions. But what makes working at Covista distinctive is our impact. Our faculty and colleagues don't just support healthcare education—they shape it. This isn't abstract purpose work. It's solving real problems for real people in real communities while advancing careers.

We operate on a hybrid schedule with four in-office days per week (Monday–Thursday). This approach enhances creativity, innovation, communication, and relationship-building, fostering a dynamic and collaborative work environment.

For more information, visit covista.com and follow us on LinkedIn, Instagram and YouTube.

Job Description

Opportunity at a Glance
The Executive Assistant serves as a trusted partner to a C‑Suite executive, operating with a strong understanding of executive priorities, leadership expectations, and organizational objectives. This role requires anticipating needs, exercising sound judgment, and proactively managing information, priorities, and communications to ensure the executive remains focused on the highest-impact work. The successful candidate will function as an extension of the executive, demonstrating professionalism, discretion, and strategic awareness in all interactions.

In addition, this role partners closely with other C‑Suite Executive Assistants to support effective coordination across the First Team.  The Executive Assistant contributes to a highly collaborative executive support team by aligning calendars and priorities, sharing information appropriately, and supporting enterprise-level initiatives that require cross-functional planning, communication, and execution.

Responsibilities

• Anticipate the needs and use discretion when setting priorities to keep the leader updated and aware of meetings, agendas, travel, upcoming events, incoming emails and letters, situations relating to the administrative office, campuses, employees and visitors.

• Manages the leader’s calendar and contact database to schedule meetings, make travel arrangements (airline, car service, rental car, hotel, etc.), order office supplies/equipment, prepare expense statements, reserve and prepare facilities and catering.

• Act as a liaison between the leader and employees, clients and all external contacts, by utilizing good judgment in determining when to act independently and when to refer matters for further attention.

• Handle a wide variety of complex situations and time conflicts involving the business/administrative functions of the office and is responsible for confidential and time sensitive material on a regular basis.

• Prepare high level documentation and advanced correspondence for presentation to the Members of the Board and/or the First Team.  

• Maintains accurate records and files; develops and maintains filing systems to include electronic and hard copy, computer diskette and network systems; ensures filings are in proper format and filed in a timely manner; supplies information upon request.

• Assist in preparing the budget and tracking expenses.

• Organize large meetings which may include multiple departments of the organization.

• Provide administrative support for other member(s) of the First Team as assigned/directed by leader.

• Offer support and assistance to other departments and employees as needed for special projects and/or events.

• Compl