Office Associate

​Agency: Department of Human Services

Opening Date: December 12, 2024

Class Title: OFFICE ASSOCIATE - 30015 
Skill Option: Keyboarding 
Bilingual Option: None 

Closing Date/Time: 12/26/2024
Salary: Anticipated Salary $3,852-$5,046/month ($46,224-$60,552/year)
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC014

 

 

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

 

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number 43434

 

 

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

Under general supervision, performs difficult and responsible clerical functions including reviewing complex material to be keyboarded, processed and filed. Keyboards a variety of routine forms, form letters, cards and records.

Essential Functions:

• Performs a variety of complex clerical information and assistance, record processing and general office support duties.

• Performs special assignments including assistance of staff in processing court ordered material with Temporary Assistance to Needy Families (TANF) Federal reporting.

• Conducts computer clearance for welfare savings due to client obtaining employment, receiving unemployment benefits or non-cooperation.

• Serves as receptionist.

• Edits Authorization and Transmittal of Assistance Action forms received from casework staff.

• Maintains files of forms, reports and supplies.

• Performs other duties as required or assigned which are reasonably within the scope of duties as enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of high school.

• Requires two (2) years of office experience.

• Requires the ability to keyboard at a rate of 45 wpm.

Work Hours: Monday-Friday, 8:30am-5pm; 1- hour unpaid lunch.
Work Location: 100 South Grand Ave E, Springfield, Illinois, 62762

Family and Community Services