Bilingual in Japanese/English Corporate General Service Specialist – Business Management Department for Japanese Corporate Banking, Chicago IL

Do you want your voice heard and your actions to count?

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups. Across the globe, we’re 120,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

The selected colleague will work at an MUFG office or client sites four days per week and work remotely one day. A member of our recruitment team will provide more details.

Job Summary:

This position is primarily responsible for performing clerical tasks to support general affair related activities in Business Management Department (Planning). The duties include Corporate & General Service functions including office operations, property management, procurement, travel and etc. This position is also responsible for Administrative Support function, Accounts Payable functions and Project Management Support function for Japanese Corporate Banking Division for the Americas.

Major Responsibilities:

General Affairs functions:

• Corporate & General Services/Office Operations:  
  • Perform overall corporate & general services/office operations, including vendor and service provider management
  • Orders office supplies, manages office reception area, break rooms and mail room
  • General office services projects, as requested
  • Ensure compliance with all internal and external practices, and streamlining or enhancing operations where applicable
     
• Property Management:
  • Coordinates overall property management functions for the business unit.
  • Serve as a liaison for security requirements, building access, maintenance requests, and company fleet, including procurement of vehicles and scheduling the maintenance and repair of the vehicles
     
• Records Management: 
  • Manage the records (off site) for the business unit, including conducting an annual inventory of records
     
• Fixed Assets Management:
  • Manage the fixed assets for the business unit
  • Conduct internal inspections and prepare various reports

Administrative Support functions:

• Perform administrative duties for JCB management and the team members such as Relationship Managers as follows:
  • Organizes files and offices, arranges travel and hotel reservations
  • Completes all accounting forms for reimbursements
  • Handles the scheduling of appointments and coordinates meetings and interviews
  • Maintains membership of golf club and social club and process the related payments
  • Set-up business and professional lunches, dinners, entertainments and corporate events including customer seminar
  • Order business cards, office supplies, flowers, gifts to customers
  • Make arrangements for incoming visitors, greets guests
  • Coordinate catering refreshments for guests
  • Process “Gift and Entertainment” related tasks
  • Prepare or edit various reports and articles
  • Perform tasks for onboarding process of a new employee
  • Help JCB management maintain relationships with local communities by performing a liaison role and related tasks
  • Perform other administrative tasks associated with Business Management Department assigned by manager or manager’s manager
     

Accounts Payable functions:

• Performs tasks for Account Payable
  • Provide payment instructions to prevent errors
  • Verify processed invoices
  • Perform other accounting functions relating to Accounts Payable

Project Management Support functions:

• Perform administrative tasks required for project management as follows:
  • Organize various data and prepare materials or lists required for project for the purpose of planning, tracking, monitoring, and reporting
  • Keep relevant teams informed about projects in a timely manner
  • Support Project Leaders in coordination with relevant teams in projects
     

Qualifications :

• An Associate degree or equivalent work experience is required. A Bachelor's de